Bemidji State University
University Initiatives Tracking Form

Planning Committee: Academic Affairs; Student & University Services

Initiative Proposal/Recommendation and Code Number:
(Code number consists of committee initials.fiscal year.initiative number, e.g. AAC.03.01.)
Code Numbers: AAC.03.02; SUSC 03.02.

The attached calendars are proposed for the 2004-2006 academic years, along with a comparison chart. The calendars are based on the following guidelines which have been approved by the Faculty Senate and recommended by the University and Executive Councils.

The academic calendar should

  • promote student success—put their learning needs first - by building adequate and well-spaced breaks into each semester, and creating semesters that have the same number of instruction days;
  • maintain our current standard of 15 classroom hours per credit;
  • include well-spaced and periodic breaks that facilitate student, faculty, and staff health and well-being.

On 5/7/03 the Academic Affairs Committee approved the calendars and endorsed Calendar A.

On 4/30/03 the Student & University Services Committee approved the calendars without stating a preference for one model over the other.

Consultation with Relevant Groups:
(Planning committees should send initiatives to student senate, bargaining units, alumni, other planning committees, community, etc. as appropriate for feedback before an initiative is brought to University Council. A Planning Initiative Listserv which includes all bargaining unit heads, the student government president, and university council members is available at

Please indicate which organizations you have consulted with in preparing this initiative as well as the date the initiative was sent to the Planning Initiative Listserv:

Activities to date include the following:

  • AAC surveys of academic departments, student and university services directors, and administrative offices (Fall 2002).
  • Development by AAC of proposed Guidelines based on survey results (Fall-Spring 2002-03).
  • AAC and SUSC joint meeting at the request of Senior Vice President for Academic & Student Affairs Joann Fredrickson, based on charges of the committees (February 2003).
  • Survey of faculty and staff through the fac-staff listserve and through a mailing to the planning committee, bargaining unit, and student senate (February 2003).
  • Survey of the student body on calendar issues (March 21, 2003).
  • Development of model calendars based on the guidelines.
  • Two models, A and B, distributed to bargaining units through Planning Initiative ListServ for feedback (April 29, 2003).
  • This joint AAC, SUSC Initiative to the University Council on May 12, 2003.

Date Initiative Brought to University Council: May 12, 2003
(Submit in writing to University Council through the Sr VP for Academic Affairs at least one week prior to regularly scheduled meeting.)

Date of University Council Action/Response: May 12, 2003

(Please check one.)
X Adopted, forwarded to the Executive Council
__Modified, returned to the planning committee
__Returned to the committee for reconsideration


Dr. Fredrickson asked for a vote on sending the academic calendar initiative models A and B to Executive Council – 10 voted in favor; 3 opposed.

Date Recommendation Brought to Executive Council: June 13, 2003
(Submit in writing to Executive Council through the President’s office at least one week prior to regularly scheduled meeting.)

Date of Executive Council Action/Response: June 13, 2003

(Please check one.)
__Adopted, presented to the President
X Modified, returned to University Council
__Returned to University Council for reconsideration
______ Other



Dates Forwarded to Bargaining Units/Student Senate:

President sent memo to bargaining units on 7/7/03

BSUFA Meet and Confer 7/9/03
MSUAASF Meet and Confer 7/10/03 MSUAASF endorsed exec council rec. 7/22/03
AFSCME Council 6 Meet and Confer
MAPE Meet and Confer
MMA Meet and Confer
Commissioner’s Plan
Classified Managerial
BSUSA Student Senate


Memo dated 7/7/03 went to bargaining unit heads and student senate president requesting feedback on Executive Council’s proposed calendars.

Date of President’s Action/Response: 9/5/03

(Please check one.)
X Initiative Approved (approved with suggested language change to 3rd bulleted item)
__Returned to Executive Council with suggested revisions and feedback


Approved Draft B with Executive Council’s suggested modifications.

For approved initiatives

Date notice sent to all bargaining units: 9/5/03
Date posted on BSU web page: 10/22/03
Signed, dated copy of initiative placed in archival file in the Library

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