Summer Conference Services

Host Your Summer Event at Bemidji State University

Conference services are available during the months of June & July.  If you are planning a summer event (Camp, Conference, or Workshop) and need to use campus housing, food service, meeting rooms, activity space, or rent equipment you can make a reservation request now.  Reservations will be accepted on a first-come, first-served basis.  Due to maintenance and demand building preferences may not be guaranteed.  Click here for the Summer Conference Service request form.

2018 Conference Housing:

10 guest minimum requirement for overnight accommodations (Cannot be bundled with other groups).

Oak, Tamarack, Pine Hall Rooms:
  • Double Rooms: $16/night/person
  • Single Rooms: $20/night/person
  • Linens (pillow, sheets, blankets, towels), water glass, and soap provided at no additional charge.
  • Air conditioning is not available.
Linden Hall Suites:
  • Nightly Rate: $29/night/person
  • Two and three person suites with shared bath, private bedrooms, air conditioning and room temperature control within 3-5 degrees, movable furniture, spectacular lake views, and outdoor gathering spaces.
Birch Hall:
  • Double Rooms: $18/night/person
  • Single Rooms: $22/night/person
  • All rooms are carpeted, renovation was completed in Summer ’12, lounge areas located between every floor, lobby equipped with pool table, ping pong, and foosball. Large screen televisions in each lounging area.

Campus Dining:

50 GUEST MINIMUM REQUIREMENT FOR Summer dining hall Meal Rates (can be bundled with other groups).

Groups with 49 or less will have the option to pre-order items from the catering menu. Sample menus for larger groups will be available in March.  Event organizers will have an opportunity to discuss menus, and specific needs with dining services staff during the month of April.  Please refer to the summer conference inquiry form for meeting times.

2017 Dining Hall Rates for 50 or more:
  • Breakfast                           $5.20/per person
  • Lunch                                $7.30/per person
  • Dinner                               $8.30/per person

Insurance Requirement:

CLIENT’S INSURANCE. Prior to Client’s occupancy of the Space, Client shall provide University with a certificate of general liability and property damage insurance naming University as an additional insured and reflecting coverage to $2,000,000, for death by wrongful act or omission, and to $2,000,000 for any claimant in any other case, but not to exceed $2,000,000 for any number of claims arising out of a single occurrence.  Client shall maintain this coverage at its sole expense during its use of the Facilities. Client shall maintain such insurance during the term of this Agreement, and may be required to provide additional evidence as requested by University. If this Agreement is signed by Client less than thirty (30) days prior to the Event, Client shall submit such evidence of insurance upon the signing of this Agreement. No occupancy or use may take place until satisfactory evidence of insurance coverage is provided to University.  

The certificate must state, “Bemidji State University is named as additional insured on this policy” in addition to listing BSU as a certificate holder.

Important Timeline:

Accepting Reservations Beginning December 1, 2017
BSU Contracts Out to Event Organizers Minimum 4-6 weeks prior to arrival date
Event Organizers sign contracts and mail back to BSU.

  • BSU must have an original signature.
  • Emails and faxes are unacceptable.
Minimum 3-weeks prior to arrival date
Event Organizers provide BSU with proof of insurance.

  • $2 million coverage
  • BSU Named as Additional Insured
Minimum 3-weeks prior to arrival date
Roster, Room Assignments, and Final headcount due. Minimum 2-weeks prior to arrival date

Summer Conference Service requests are currently being accepted.

Please click here for the Summer Conference Services request form.  Once the form is completed, please email to agora@bemidjistate.edu. After Summer Conference Services receives this form a facilities contract will be drafted and forwarded to you with specific detail regarding insurance, terms, and reservations.