Withdrawing & Dropping

Understanding “W” grades

  • The course remains on your transcript with a “W” grade, if you withdraw during the withdrawal period.
  • A “W” grade does not affect your grade point average (GPA).
  • The credits for the class for which you have received a ‘W’ grade will count as attempted credits. Attempted credits are used when calculating your course completion rate, as explained in the Academic Progress Policy.
  • Withdrawing from a class will not change your tuition or fees.

Withdrawing from some of your classes

Students may withdraw (drop) from a course during the withdrawal period described below.  After this time, no course may be dropped except in special hardship cases. A student wishing to withdraw from a course can do it through e-Services.

Fall and Spring Semesters:

Last day to add or drop a class – 5th day of the term

Withdraw period – starts after the 5th day of the term, and the last day to withdraw varies.  The last date to withdraw is up to 80% of the course meetings.  The specific course dates are available through e-Services. Students will find those dates on the view/modify class schedule screen, under drop/withdraw dates.

Summer Session:

Last day to add or drop a class for May Term classes – 1st day of class
Last day to add or drop a class for course meeting 3 weeks or longer – 5th day of class

Withdrawal period – starts after the last day to drop and is up to 80% of the course meetings.  The specific course dates are available through e-Services. Students will find those dates on the view/modify class schedule screen, under drop/withdraw dates.

Withdrawing from all of your classes

If you are withdrawing from ALL of your classes it is advised that you complete the following additional steps:

  • If you would like to speak to a counselor or faculty about anything concerning academic or personal circumstances related to your withdrawal:  You are encouraged to stop by the Counseling Center, Cedar Hall or call 755-2024 to set up a confidential meeting.
  • If you live in the residence halls and/or have a meal plan:  Contact the Residential Life Office in Walnut Hall, 755-3750, to terminate your Residential Life Contract and receive directions for proper checkout procedures.
  • If you received any type of financial aid:  Contact the Financial Aid Office in Deputy Hall 114, 755-2034, to address the following: 1) repayment of aid received if you are withdrawing prior to 60% of the term being completed; 2) discuss your eligibility for future financial aid when you return to school; and 3) to receive exit student loan information.
  • If you have received a Perkins Loan:  Contact 651-201-1500 to have an exit interview and update your Perkins Loan information. Knowing your rights and responsibilities of this loan may help you for future funding and enrollment.
  • All students withdrawing must:  Contact Emily in Business Services, Deputy 203, eguest@bemidjistate.edu , 755-2046, to determine if you are eligible to receive a refund or whether you need to repay financial aid.

            Fall & Spring Semesters

Date of Total Withdrawal from All Classes               Refund Allowed
Business Days 1-5                                                                    100%
Business Days 6-10                                                                    75%
Business Days 11-15                                                                  50%
Business Days 16-20                                                                  25%
Refund beginning 21st Business Day                                           0%

            Summer Session

Withdrawal Period                                              Refund %
1st through 5th business day of the term              100%
6th through 10th business day of the term            50%
after the 10th business day of the term                     0%

Class terms less than three weeks in length.

Withdrawal Period                                              Refund %
1st business day of the term                                 100%
2nd through the 3rd business day of the term        50%
after the 3rd business day of the term                        0

Finally, you must withdraw from all your classes in e-Services. If you need assistance, contact the Records & Registration Office, Deputy 101, or call 755-2020.