IT Services offers a variety of tools to backup, recover and sync your files (Windows).

by Andrew Wilkinson
AWilkinson@bemidjistate.edu

IT Services provides BSU and NTC users with automatic tools that back-up, recover and synchronize your files.

Folder Redirection

Faculty and staff at BSU and NTC benefit from a feature called Folder Redirection.  Folder Redirection is a technique that ensures files saved to the Windows local Documents folder are also routed and securely saved to the user’s network folder.

Offline File Synchronization.folder-sync

Offline File Synchronization ensures files stored on the network are synchronized to an employee’s university issued computers. This allows access to the Documents folder anytime a user finds him or herself ‘offline’ — or away from the campus network.

When a user returns to campus, having made edits to files on a state-owned computer, the system automatically identifies the ‘newest’ copies of files and synchronizes the necessary changes between the network and computer.  These features are enabled by default for employees and generally do not require adjustments.

It is important to note: ONLY files in the Documents folder are secured and synchronized. Files stored on the Desktop or other locations are not part of redirection and synchronization.

My Computer died!  Did I lose my documents?

The benefits of these techniques can prove immeasurable for those who experience a catastrophic hard drive failure.  After being issued a new laptop, the Documents folder and its contents are immediately available to a user without data loss.

How much space do I have?

Faculty and staff have a default Documents folder storage quota of 15GBs.  If you require additional space, please inform the help desk and we can work with you to adjust.

Your BSU network folder should not contain personal data.  Large photo, music or video libraries can take up valuable space.  Consider backing up these files to an external hard drive instead.  Use of MinnState resources for personal purposes may violate policies on acceptable use.


Additional resources:

Your BSU OneDrive for Business account is another method for backing up your BSU data.  See our knowledge base article for more info.  https://www.bemidjistate.edu/offices/its/knowledge-base/onedrive-for-business-windows-configuration/

BSU’s Acceptable Use Policy:  https://www.bemidjistate.edu/offices/its/policies/acceptable-use-of-computers-and-information-technology-policy-2/

Words With Nerds Project Funding

By Brian Jambor
bjambor@bemidjistate.edu

 

calendarITS-Educational Technology is available to fund small projects as part of the Words with Nerds program. The project funding is intended to fund hardware, software or service requests of $100-$200 that benefit teaching and learning. Availability is limited to $1,500 per semester.

Project examples include:

Purchases of online services and software (Flipgrid, Prezi Pro, YellowDig, meeting software, VoiceThread, collaboration tools, etc.)

Installed software (Adobe Presenter, Camtasia, Dragon Speaking, iOS/Android apps…)

Peripherals/devices that extend functionality of computers, tablets or smart devices—
writing, measurement, camera, microphone, microscope, wearable, instrument or other interface.

Awarded projects require the recipient to participate in a scheduled Academic Tech Talk– Words with Nerds session during the academic year describing the project and provide evaluation of product/service.  Participation in an EdTech Video (3-5minute overview) explaining the project and how the tool was used is encouraged.

To submit a proposal for funding visit the online request page.

For more information or project ideas please contact:

Brian Jambor
Deputy 161
bjambor@bemidjistate.edu
755-2056

Panopto Overview Session Aug 31, 2-3:00pm

By Brian Jambor
bjambor@bemidjistate.edu

panopto-thumbPanopto Overview and Training
Panopto is a lecture capture/personal recording solution that has been implemented at BSU by ITS

Come learn about Panopto and how to use the basic features in a one hour webinar with Rebecca Lessem, Panopto Trainer.

Monday, August 31th, 2:00-3:00 pm
Ozawindib Room—HMU

Agenda:
· Panopto Viewer (5 minutes)
· Panopto Recorder (15 minutes)
· Panopto Web interface (15 minutes)
· Panopto Editor (15 minutes)
· Q&A (10 minutes)

Panopto provides an easy to use presentation personal capturing software that allows users to record, edit, and share recordings. Instructors, staff, and students can record demonstrations, and/or supplemental materials synced with PPT slides or other content.

Capture your screen, audio, and/or video inputs from webcams and other devices.
Panopto is capable of integrating with D2L Brightspace (MinnState D2L staff and Panopto are currently working on this)

Some popular uses of Panopto include:
· Flipping classes
· Recording lectures
· Student recordings
· Lab demos
· Broadcasting events

For more information regarding Panopto—visit www.panopto.com

Please RSVP to Brian Jambor (bjambor@bemidjistate.edu)

Brian Jambor
Educational Technologist
Bemidji State University
755-2056

MediaSpace Video Storage/Streaming Available!

By Brian Jambor
bjambor@bemidjistate.edu

What is MediaSpace?

MediaSpace is a cloud based web service developed by Kaltura which facilitates the conversion and distribution of various audio and video media formats.

 

mediaspace screenshot
MediaSpace Media Library Screenshot

In a nut shell, MediaSpace allows you to upload audio and video files, record new webcam video and create screencast with the ability to add audio narration and video! All files are converted for web playback, hosted and can be linked to or embedded in D2L Brightspace and other sites…It’s sort of like your own MnSCU Youtube.

This service is offered to the MnSCU community at no cost. StarID is needed to log in.

For help documentation follow the link below:
http://www.asa.mnscu.edu/educationalinnovation/mediaspace/index.html

To log in click here:
http://mediaspace.mnscu.edu

For additional help contact Brian Jambor: bjambor@bemidjistate.edu or call #2056

BSU spam filtering. Keeping your inbox safe!

by Andrew Wilkinson
AWilkinson@bemidjistate.edu

Ever wonder why you get so little SPAM at your BSU account?

There are numerous spam identification methods used by a variety of anti-spam products and services. Some are more effective than others, but none of them provide 100% accuracy.

Many approaches involve the implementation of various algorithms to calculate, based on message content, the likelihood a given message is or is not spam. As spammers change their techniques, however, these algorithms become less effective.

In addition, it can be very difficult to find a balance that ensures mail delivery of legitimate messages while preventing false positives (incorrectly rejecting legitimate mail) and false negatives (not rejecting spam messages).

Common techniques include:

  • Blacklisting – blocking any message from any sending system on a list of known spam senders
  • Whitelisting – accepting only mail from senders on an ‘approved’ list
  • Greylisting – a message delaying method used to discourage spammers

BSU employs the use of a pair of Cisco’s IronPort Spam Filtration appliances.

The primary method of spam prevention used by IronPort is Reputation Based Filtration. This method of filtration places a greater burden on sending systems rather than receiving systems because the owners of sending systems become responsible for their own reputation.

Reputation can suffer when sending systems are known for sending spam, do not respond to spam complaints, do not prevent outbound spam, or belong to a mass email marketing campaign.

On a normal day, IronPort blocks approximately 80% of email based on reputation. Another 10% is typically determined to be spam based on message content, gets labelled as [SPAM] or [SUSPECTED SPAM] and is filtered or delivered to user mailboxes. The remaining 10% are determined to be either [MARKETING] or legitimate messages and are delivered to mailboxes.

The subject modifications made to spam messages can be used by end users to create rules in Outlook or other mail client software to control message delivery to specified folders. This typically reduces the number of message in the Inbox while allowing for later review of [SPAM] or [SUSPECTED SPAM] or [MARKETING] messages. Users interested in creating rules for message delivery in Outlook should contact BSU Technical Support at x3777 for assistance.

The following articles provide further information detailing anti-spam techniques:

http://en.wikipedia.org/wiki/Anti-spam_techniques

http://www.cisco.com/c/en/us/products/security/email-security-appliance/rep_filters_index.html