Procurement & Logistics
Deputy 204
1500 Birchmont Drive NE, #8
Bemidji, MN 56601-2699
Phone: (218) 755-2043
Fax: (218) 755-3986
e-mail: blindell@bemidjistate.edu
124 23rd St NE, #38
Bemidji, MN 56601
(218) 755-2873
Bemidji State University makes use of a Central Receiving Department that operates for the purpose of accepting all shipments of freight on the issuance of BSU purchase orders for supplies and equipment.
All deliveries accepted each day by Central Receiving staff are processed the same day and delivered to the BSU departments the following day. Exceptions are packages that have no Purchase Order information, packages that are drop shipped from another warehouse, large shipments (requiring special delivery), etc. Purchasing card orders can be delayed if Central Receiving hasn't received the Purchasing Card Order and Approval Confirmation Form.
Personal orders or shipments not related to university business are not allowed through Central Receiving.
Overnight shipments and RUSH orders are processed and delivered the same day. Exceptions to same day delivery - late delivery by shipper due to weather, not notified that shipment is a RUSH, etc. If same day delivery cannot be made due to short staffing situations in Central Receiving, the department will be called and made aware of the shipment and it may be picked up at Central Receiving or other arrangements made.
When delivery is received and initial inspection of the outer packing shows damage, the package will be opened and inspected by Central Receiving staff before accepting. If internal damage is found, the type of damage is noted on the shipping company's delivery documents before accepting the delivery. The appropriate BSU department will be notified of the damage, who in turn should contact the vendor to resolve the issue.
Deliveries received and signed for that show no outer physical damage, but have concealed damage, will be noted on the purchase order and the package delivered to the department who in turn should contact the company. If the damaged/broken item(s) are oversized (furniture, etc.), the item will be kept at Central Receiving and the department notified to come and make an inspection.
After delivery of a package is accepted and the item(s) received differ from the purchase order, a notation is made on the Purchase Order. The package is sent on to the appropriate BSU department to resolve the issue with the vendor, if necessary.
When a department returns defective/broken/warranty repair items and the vendor issues a UPS "Call Tag", departments should box the item (use original box & packing if possible) and make arrangements to have the package delivered to Central Receiving to be held until the "Call Tag" is received from the vendor.
Should the item(s) to be returned have a fixed asset inventory sticker or any state markings, the department must contact the BSU inventory coordinator at 755-2776 to have the sticker and/or state markings removed. Further inventory policies can be viewed at
www.bemidjistate.edu/offices/logistical_services/inventory/.
For questions concerning packing, shipping procedures, etc., please call 755-2873. For additional information on packing tips, tracking numbers, etc., contact the following companies:
Due to the fact that Central Receiving receives many shipments ordered by BSU purchasing cards and has difficulty determining who placed the orders, the Purchasing Card Order Approval & Confirmation Form must be completed and sent to Central Receiving whenever a purchasing card order is placed that will be shipped to BSU, whether you place the order by web, telephone, or mail. Please note that this form must be completed and the appropriate signatures of approval attained BEFORE an order is placed. Also note that if the order will be charged back to "IFO funds," a signature of approval is required from Academic Affairs BEFORE the order is placed. Orders placed using the BSU Purchasing Card must be shipped to Central Receiving. No other campus address nor home address is allowed.