Bulk Mailing Instructions

It is each department?s responsibility to prepare their mailings according to the bulk mail preparation standards of the US Postal Service. Mailings received at the BSU Mailroom, must be prepared correctly and be Post Office ready or the mailing will be returned to the department. This includes, but is not limited to, mail piece labeling and sorting, as well as mail tray/tub labeling and sorting. The Bemidji Post Office has very ridged acceptance standards for bulk mailings. If these standards are not followed, the mailing will be returned to BSU. If you need bulk mail training or have any questions about your mailing, please call ext. 3922 and the BSU mailroom will be happy to assist you. You may also view the Quick Service Guide.

Design your bulk mail piece to not exceed the letter size, 6 1/8" x 11 1/2" and you'll save at least four cents per piece. Anything larger will be classified as a flat and will be charged extra postage. If you are using bar coded labels generated by the software at the Mail Room, letter size bar coded mail does not have to be bundled or stickered but postcards and flats will require this procedure. A bulk mailing with flats costs more per piece and takes a great deal more time preparing than letters so you may want to redesign your mail piece to conform to the letter size, but larger than postcard size (41/2 x 6).

A bulk mailing must have at least 200 pieces or weigh at least 50 lbs. each piece may be different but they must weigh exactly the same. The subject matter of the mailing must be directly related to Bemidji State University.

Assembling a bulk mailing manually wastes money and is very inefficient. We have software at the mailroom that will barcode your addresses and print labels in bulk mail order. Bar-coded bulk mail costs 5 cents less per piece than non-bar-coded mail and address labels are printed in bulk mail order, no manual sorting is necessary, saving a lot of time. If you wish to manually sort your mailing, see the quick service guide on the mail room home page.

Do you want us to assemble your mailing for you?

We will completely assemble your mailing for 5 cents per piece plus the postage. This includes stuffing and labeling envelopes, sorting into trays and delivering to the Post Office.

Addresses need to be on a spreadsheet (XLS) file. Attach the file to an e-mail message and send to: dsorsoleil@bemidjistate.edu in the message tell us the size of the mail piece and what's inside. We will process your list and print labels via the network on the printer in your office.