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CONTRACTS

Contracts for Services (Non-Construction)

BSU and NTC may need to enter into contracts for services including: professional, educational services, guest lecturers/presenters, entertainment, maintenance, repair and many others. Whenever services are procured, a contract, data disclosure form and insurance certificates (when applicable) are required in advance. There are very specific guidelines to follow. Please refer to the rules, procedures and instructions before proceeding.

In addition, the MnSCU Office of General Counsel has a recorded webinar on Contract Basics that is very helpful to understand the contracting process:  http://www.ogc.mnscu.edu/events/workshops.html.

Contract Rules and Procedures

Instructions for Completing a Contract.docx

Price Thresholds for Contracted Services (Non-Construction) EDITED 03-25-2014.docx

Current students may not be hired for contracted services.  Current students may only be hired through student payroll.

Independent Contractor or Employee Status Form

The links below will bring you to MnSCU websites that contain valuable information:

MnSCU Contract Forms

MnSCU GENERAL INSURANCE REQUIREMENTS

In addition to the insurance requirements at the above MnSCU link, the contract vendor is required to add "Board of Trustees of the Minnesota State Colleges and Universities" as additional insured for the entire term of the contract"Bemidji State University" and/or "Northwest Technical College" may also be added, but the Board of Trustees is the primary requirement.  An insurance certificate meeting these requirements must be received before a contract can be processed and work can begin.

Please note: Revisions to contract templates must be preapproved!

If you want to hire another MnSCU employee to work for you, they can not be hired as a consultant (nor can any State of Minnesota employee). Please see the attached memo for more information:

MnSCU Memo Re: Intra-agency Agreement Procedures

Purchasing Under an Existing Contract

Many goods and some services can be procured under existing contracts. Using existing contracts saves time and money. If you would like to do business with a vendor that is under one of the contracts on the list below, make sure you ask for the contract pricing when you contact them for a quote, and ask them to reference the contract number on the quote. If purchasing under one of the contracts below, you may, but are not required to obtain multiple quotes.

Contracts Available to BSU and NTC (Last Updated 1/9/14)

Minnesota Department of Administration

http:/www.mmd.admin.state.mn.us (contact Procurement & Logistics for specific information)

To provide positive or negative feedback to the State of Minnesota on a state contract, complete this form and submit to the Procurement Office: ContractFeedbackForm.doc

MnSCU Collaborative Sourcing

www.finance.mnscu.edu/contracts-purchasing/collaborative/index.html

National Association of Education Procurement's E & I Purchasing Cooperative (NAEP - E & I)

www.eandi.org

E & I Contract Contact List Update November 2013.pdf

E & I Purchasing Cooperative Update August 2013

2013 New Business Partner Contract Summary

B & H Photo Contract.docx

National Joint Powers Alliance (NJPA)

www.njpacoop.org

The Cooperative Purchasing Network (TCPN)

www.tcpn.org/

U.S. Communities

www.uscommunities.org/

University of Minnesota

uwidecontracts.umn.edu/

Western States Contracting Alliance (WSCA)

www.aboutwsca.org/