Consultant Contracts

Summary of BSU Consultant Contract Thresholds and Limits:

Up to $15,000

No competitive process required.

$15,001-$50,000

A Request for Proposal (RFP) competitive process required. RFP template is available at: http://www.finance.mnscu.edu/contracts-purchasing/contracts/forms/index.html

Above $50,000

Published RFP process and approval from MnSCU required before proceeding.

Special Notes

Bemidji State University is limited to paying a consultant, whether an individual or a company, $50,000 total in any one fiscal year, whether under one contract or a total of multiple contracts, without MnSCU approval and evidence of an appropriate RFP process.

Information Related to Foreign Consultants:

Important note: If the consultant you wish to contract with is a "Non-Resident Alien" (a non-U.S. citizen or foreign consultant/speaker/performer or foreign company), you may not proceed without MnSCU approval.

If you have the need or desire to contract with a "non-resident alien vendor" (a foreign individual or company) for any purpose, please contact Purchasing immediately. This applies whether you are paying a consultant fee or just reimbursing consultant expenses. There are IRS forms that the vendor needs to complete concerning residency and visa information. These forms must then be submitted to MnSCU for review and research of the appropriate treaty. MnSCU will notify us of approval or denial according to treaty. If approved by MnSCU, the contract paperwork process can begin. Please allow 4-8 weeks for this process before a contract can be executed. Work may not begin without the MnSCU approval and a completed contract and purchase order.