Skip Navigation

Price Thresholds

Summary of BSU/NTC Thresholds for Goods/Materials:

(Note: Thresholds for services can be found under Contract link in menu on left.)

For your convenience, below is a summary of BSU/NTC purchasing limits and requirements at each level. Remember in all purchasing activities, you are a steward of state funds, and it is your responsibility to use those funds appropriately, finding the best pricing available.

$0 - $10,000

One firm quote (written, fax, e-mail, or telephone) acceptable up to $10,000, including shipping/handling/freight. Quote must include name and telephone number of person giving quote and the date of the quote. Note: Website and/or catalog pricing will also be accepted up to $10,000 including shipping/handling/freight. However, you are strongly encouraged to contact the vendor for a price quote because often you will get an educational discount (especially as the size of the order increases). Please note quotes must include an amount for applicable shipping/handling/freight or a statement indicating none will be charged.

$10,000 - $25,000

A minimum of two firm written quotes (original, fax, or e-mail acceptable--NO telephone or website quotes) acceptable up to $25,000, including shipping/handling/freight. Quotes must include name and telephone number of person giving quote and the date of the quote. Please note quotes must include an amount for applicable shipping/handling/freight or a statement indicating none will be charged. It is preferable to get more than two quotes to make sure you are getting the best possible price. A sealed bid process through the Purchasing Office may also be requested.

$25,000 - $50,000

Submit a minimum of two written, signed, and dated quotes for review and decision on how to proceed (with quotes or by sealed bid). Please note quotes must include an amount for applicable shipping/handling/freight or a statement indicating none will be charged.

$50,000 and above

A public Sealed Bid Process is required. Notice must be published in the State Register or other appropriate venue. Contact the Director of Procurement & Logistics for assistance.

0-$100,000 Purchase under a state or other approved contract

If purchasing under a state or another approved contract, no other pricing is required.

0-$100,000 "Sole Source" Purchases

Please complete the BSU-NTC Sole Source Purchase Request and fully explain orders that you claim to be "sole source". Do not make your purchase until the sole source request is approved.

Over $100,000

Approval from MNSCU is required. Contact the Director of Procurement & Logistics for assistance to request MnSCU approval.