Price Thresholds

Summary of BSU/NTC Purchasing Limits/Requirements:

For your convenience, below is a summary of BSU/NTC purchasing limits and requirements at each level. Remember in all purchasing activities, you are a steward of state funds, and it is your responsibility to use those funds appropriately, finding the best pricing available.

0-$100,000 Purchase under a state or other approved contract

If purchasing under a state or another approved contract, no other pricing is required.

0-$100,000 "Sole Source" Purchases

Please document and fully explain orders that you claim to be "sole source." If evidence is found to the contrary, such orders will be disallowed.

$0 - $3,000

One firm quote (written, fax, e-mail, or telephone) acceptable up to $3,000, including shipping. Quote must include name and telephone number of person giving quote and the date of the quote. Note: Catalog pricing will also be accepted up to $3,000 including shipping. However, you are strongly encouraged to call the vendor for a price quote because often you will get an educational discount (especially as the size of the order increases).

$3,000 - $10,000

A minimum of two firm written quotes (original, fax, or e-mail acceptable--NO telephone or website quotes) acceptable up to $10,000, including shipping. Quotes must include name and telephone number of person giving quote and the date of the quote. It is preferable, and to your budget?s advantage, to get more than two quotes to make sure you are getting the best possible price. A sealed bid process through the Purchasing Office may also be requested.

$10,000 - $25,000

Submit a minimum of two written, signed, and dated quotes for review and decision on how to proceed (with quotes or by sealed bid).

$25,000 - $100,000+

A public Sealed Bid Process (publishing required) is necessary.

Over $100,000

Approval from MNSCU is required.