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Campus Policies

Tuition and Fees Refund Policy

When a student registers for a class through e-Services, a seat in that class is reserved. This obligates the student to pay tuition and fees for that seat. Refunds, if applicable, will generally be processed as direct deposit or check. Payments made by credit card through e-Services will receive a refund applied to that credit card. 

Dropped Courses (Class Days 1-5)

For students with credits within the band: The full-time tuition rate is banded between 12-18 credits. Enrollment changes within the tuition band will result in the same tuition amount charged to the student. A student may be eligible for a refund if courses are dropped below the band.

For students with less than 12 or more than 18 credits: Courses may be dropped online through e-Services within the first five class days of the semester, and the student will not be obligated for tuition and fees for that/those course(s).

Withdrawn Courses (Class Day 6+, Fall and Spring Semesters)

If a student decides they wish to no longer remain enrolled in a course or courses after the fifth day of the semester, they may withdraw from the course(s) through e-Services, thus assigning a grade of "W" to their academic transcript. Generally, students remain obligated to pay for tuition and fees for course(s) from which they have withdrawn.

Summer Semester

Tuition is charged on a per credit basis during the summer semester. Courses may be dropped online through e-Services on the first day of the class, and the student will not be obligated for tuition and fees for that/those course(s). After the first day of class and through the fifth (5th) class day, students may withdraw from course(s) using e-Services, thus assigning a grade of "W" to their academic transcript. Generally, students remain obligated to pay for tuition and fees for course(s) from which they have withdrawn.

Total Withdrawal from Courses

A student who intends to totally withdraw from all classes within a term may do so online through e-Services. Financial aid recipients who withdraw or cease attending all of their classes prior to 60% of the term being completed (including courses with a grade of "F" for non-attendance) are subject to the federal rules for the Return of Title IV Funds for any federal aid not earned. More information can be found by visiting the Financial Aid Policies website.

Academic Year Refund Schedule for Total Official Withdrawal

 

Date of Withdrawal Refund Allowed
Class days 1-5 100%
Class days 6-10 75%
Class days 11-15 50%
Class days 16-20 25%
Class days 21+ 0%

 

The refund schedule for a student that officially withdraws during the summer semester varies and is dependent upon the length of their actual summer classes. Please contact Business Services (218-755-2046, or businessoffice@bemidjistate.edu for more information.

Registration Cancellation for Nonpayment

Tuition and fees must be paid fifteen business days prior to the first day of classes, or a student's courses will be dropped for nonpayment. Courses will not be dropped for nonpayment if any one of the following criteria is met:

  • The student has applied for Federal Financial Aid and the university has received the FAFSA results from the U.S. Department of Education.
  • The student has made a minimum down payment on tuition and fees of 15% or $300.00, which ever is less.
  • The student has a scholarship or third party award that meets the minimum down payment amount.
  • The student has an active payment plan with FACTS management or the University.
  • The student is enrolled through the PSEO program.

Appeals

In general, students are responsible for knowing and adhering to Bemidji State University policies regarding dropping or withdrawing from courses. However, in some cases students who have experienced extenuating circumstances may petition for consideration of an exception. Such appeals regarding dropped or withdrawn course(s) and refunds must be first initiated through the Records and Registration Office. An Academic Petition form is available on the Records and Registration forms website for this purpose.