POSTERS AND PUBLICITY POLICY
(See page 74 - 2007-2008 BSU Student Guide and Planner) 

Publicity
Printing Privileges
Distribution of Literature

Posters, notices, placard and other printed materials may be distributed by all Bemidji State University recognized student organizations.  In publicizing the events, the following guidelines should be followed:

1. All posters, notices, etc. must carry the name of the organization and contact information.
2. Posters for all academic, administrative and Student Union buildings must be approved for posting at the HMU Information Desk.
3. The posters for residence halls must be approved by the Department of Residential Life Office, Walnut Hall.
4. The HMU will post eight copies within the Union, Memorial Hall, Sanford Hall, and the Library corridor for a two-week period.
5. The Department of Residential Life Office will accept and post one poster per residence hall and Walnut Hall (7) or one poster per floor in the residence halls if the event is sponsored by a recognized BSU organization.  If the event is sponsored by an outside organization, one poster per hall and one in Walnut Hall may be posted.
6. Twenty-three posters may also be placed in the other administrative and academic buildings by organizations.  Posters are limited to approved bulletin boards only and must be stamped for approval to post at the HMU Information Desk.  A list of these boards is available at the HMU Information Desk.
7. All posters which are not approved for posting will be removed.
8. Each organization is responsible for taking down their posters in the academic and administrative buildings after the event is held.
9. Posters may not exceed 14''x22''.  Exceptions to this are for such events as Student Senate elections and others as approved by the Associate Director, HMU.
10. If a fund raiser, the organization must submit a Fundraising Application Form  to the Student Senate and receive approval by the HMU Associate Director before the posters may be posted. 
11. If alcoholic beverages are mentioned on the poster, the advertising shall comply with the BSU policy regarding Advertising, Promotion and Merchandising of Alcoholic Beverages.           
12. Banners may be posted in the lower HMU, Library tunnel, and Walnut Hall. Banners should be no more than 10 feet long and three feet wide.  Banners should be brought to the HMU Information Desk and Department of Residential Life Office for approval and hanging.
13. Material designated solely for use on campus may be developed by the student organization.  However, posters, flyers, and other forms of publicity designed for the general public must be processed through the News Service and Publications Office (Deputy 323)
14. Table tents are coordinated and approved through the HMU staff.
15. Personal notices may be hung in the following places:  on the wall by Printing Services in Lower Memorial Hall and on the board across from the University Bookstore next to the Variety Store in the Hobson Memorial Union, on the board by the Recreation Center and next to the HMU Information Desk.  Individuals not associated with the University may, upon the approval of the Director, post information within the HMU by contacting the staff at the HMU Information Desk.  The HMU is designated as the primary location for the posting of non-University information. 

PUBLICITY:

One essential ingredient for each activity is publicity.  Student groups have a number of different methods to publicize their activities:

• Northern Student - Hobson Memorial Union, 755-2987
• KBSU/KDRS Radio (FM 90) - Deputy Hall 215 ? 755-4120
• KBSU Television - Deputy Hall 252 ? 755-204
• BSU News & Publications - Deputy Hall 323 ? 755-2041
• Community Media - contact HMU Associate Director for more information
• Bulletin board posters - campus wide
• Banners
• Campus Events and table tents - contact HMU Information Desk  

PRINTING PRIVILEGES:

Printing Services (located in lower Memorial Hall) provides service to all recognized student organizations.  The student organization will be charged for labor and material.  The cost can be charged directly to the organization's account if the account is with the University.  Organizations with off-campus accounts must pay upon completion of the job.

The Printing Requisition, available at Printing Services or at the HMU Information Desk, must be filled out before work will be done.  The advisor's signature is needed on the form.

Copies may also be made at the HMU Information Desk.  Copies may be charged directly to the organization's on-campus account ? cash basis for non-university accounts.  It is recommended that organizations utilize Printing Services if they need 50 copies or more at a time.

DISTRIBUTION OF LITERATURE:

Individual student(s) and student organization(s) are responsible for not violating University policies and for being aware of their liabilities on matters of obscenity, libel, and discrimination.  The source of the material and name of the student organization must be stated on the information.  Approved by the University to post information or distribute information does not serve as a University endorsement.