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Frequently Asked Questions
Please check here for an anwser to your questions. If you do not see your answer, please call, send us an email, or stop by our office.

Records Office: Deputy Hall 101

Phone: (218) 755-2020

or (800) 475-2001 ext. 2

Fax: (218) 755-4409

Email: records@ bemidjistate.edu
Q. How do I know what my BSU ID and PIN numbers are?
A. Your BSU ID number is a randomly assigned 8-digit number which can be found on the front of your student ID card. If you do not have a card and need your ID number, please contact the Records Office. Your PIN number is a 4-6 digit number, originally set to your birthdate in one of two formats: DDYY if you were enrolled prior to 4/98, YYMMDD if enrolled after 4/98. The system will require you to change this the first time you access the registration system, for security reasons.
Q. I don't remember my PIN number.
A. If you have changed your PIN number, but cannot remember it, the Records Office can release it to you upon presentation of a picture ID. If it is not convenient to stop by the Records Office, please call us at the number listed above.
Q. How do I check my grades on-line?
A. Go to On-line Registration. Once you are logged in, select the Student Tab and then 'Check Term Grades'. Make sure you have the desired term selected.
Q. How do I go about changing my advisor?
A. You will need to obtain an Advisor Change form, have your new advisor sign it, and turn it in to the Records Office, Deputy 101. Forms are available on-line or outside of the Records Office.
Q. I just changed my major. Will my advisor be automatically changed?
A. No. You will need to select a new advisor (if you wish), then submit an Advisor Change form to the Records Office in order to change your advisor. If you change advisors after advising materials have been sent to advisors for the subsequent semester, the Records Office will send your transcript and access code to your new advisor after processing the change.
Q. What is a registration access code and how do I get it?
A. A Registration Access Code is randomly assigned to a student each semester. This code is specific to each student and term (you will have a different code each semester). Students need to obtain their code from their advisor prior to registration. The purpose of the Registration Access Code is to ensure students are meeting with their advisor.
Q. I didn't need a registration access code when I registered this time. Why not?
A. Registration access codes are not assigned to special students, External Studies students, graduate students, students who have filed graduation plans, students who have been away from BSU for a semester or more, students with a previous Bachelor's degree from BSU, and senior citizens.
Q. I am a returning BSU student who wants to register for next semester. What do I do? Which catalog should I use?
A. Students who left BSU in good academic standing do not need to re-apply to resume taking courses. (Students who were suspended would need to petition for readmission.) Please make sure the Records Office has any new information or changes since your last attendance (address, major/minor, name). If you have not attended BSU in at least five (5) years, you will need to use the most current catalog.
Q. I have been academically suspended and want to continue attending BSU. What do I do?
A. Students who are academically suspended will receive written notification from the Records Office, including procedures for readmission. This information can also be obtained from the BSU Catalog.
Q. My instructor gave me permission to add to a full course or to add to a course late. How do I get registered for the course?
A. When an instructor gives permission for a student to be added to a full course or add a course late, they enter an override in the registration system that allows the student to register for the course (the override doesn't automatically add the student to the course). The student must register themselves for the course after the override has been entered.
Q. I won't be graduating until Fall, but I would like to go through this Spring's commencement ceremony. Is this possible?
A. Yes, but there are two requirements that must be met. First, the student must have graduation plans submitted to the Records Office by the spring deadline (check with the Records Office for this date). Secondly, the student must submit a petition to the Records Office requesting that their commencement term be changed. The petition will be reviewed by the Student Program and Admission Committee and a determination will be made.
Q. I've submitted my grad plans. How and when will I know if they are approved?
Once you have submitted your grad plans to the Records Office, the process can take approximately 1-3 months for them to be reviewed. They are first sent to the department(s) for approval, then they are reviewed by the Records Office to make sure all graduation requirements are met. It is recommended that Grad Plans be turned in two (2) semesters prior to expected graduation in case deficiencies are found.