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Residential Life

Policies and Procedures 

Alcohol and Illegal Drugs

Possession, consumption, and or use of certain drugs is prohibited. These drugs, which are against Federal, State, MnSCU, or Bemidji State University laws and regulations include alcohol, marijuana, amphetamines, barbiturates, hallucinogens and narcotics. "Displays" of empty containers are not conducive to the goals of our academic and personal learning environment. The presence of empty alcohol containers also presents ambiguity as to the potential of students to have violated the alcohol policy. Possession of empty alcohol containers will be documented and will be considered a violation of the alcohol policy.

Students who are present during a policy violation demonstrate support for that violation and create ambiguity regarding their role in the situation. Therefore, all residents or guests present during an alcohol or illegal drug policy violation are held responsible for the violation. It is expected that students distance themselves from policy violators. If alcohol is discovered in the residence halls the staff member will ask the residents to drain it and recycle the containers. Failure to comply with this request will result in further Code of Conduct charges.

Appeals and Exceptions

Residents have the right to appeal actions, decisions, exceptions to current policies and procedures relating to the Department of Residential Life. The BSU Complaints and Grievance Procedure should be followed.


Residents may bunk or loft their beds. Lofting must comply with authorized guidelines

Non-university beds are allowed in the residence hall rooms. The university bed must be properly marked and stored with permission from a Residential Life staff member. Any non-university beds brought into a double occupancy room may not exceed the width of 48 inches. This includes water beds.

Beds, frames, and mattresses must never be left in the hallway, and stored beds must be returned to your room in original condition prior to checking out of the residence hall. Beds may only be stored by the student to which they are assigned. One person in a double room may not store both beds.

Bomb Threats

In the event of a bomb threat, the affected residence hall(s) will be evacuated and residents will be directed to a safe location, not to return until instructed to do so by Residential Life staff, BSU Department of Public Safety personnel or civil authorities. Failure to evacuate may result in civil action as well as a referral to the BSU Student Conduct System.

Check-In Procedures

Room Inventory Forms are used to determine responsibility for damages upon check-out. Upon move-in, residents are given a Room Inventory Form to review and sign. It is the resident's responsibility to make sure that all damages in the room have been listed. Additional damages found during move-in should be reported to the RA, who will record the information. If a room change occurs during the year, the resident must be sure to properly check-out of the old room and complete a new Room Inventory Form and key sign-out for the new room.

Check-Out Procedures

Failure to check out and/or vacate the residence hall by NOON on the closing dates will result in a $25 administrative fee for a late check out. Failure to complete any part of the below check-out process may result in a $10 improper check-out fee.

Following this checklist will help students to avoid any improper check-out charges.

  • Residents who plan to check out of the halls at the end of Fall Semester must provide written notice prior to December 1st to cancel the contract for spring semester.  Cancellations during a semester require a 30 day notice that may be given at any time.  Mid-semester cancellations will also be assessed a $30 administrative processing fee.
  • Lofts/bunk beds must be disassembled so that the room conforms to the original Room Inventory Form. Lofts must be disassembled prior to finals week. Student is to contact to notify them that the student is moving within or vacating the residence halls. 
  • Beds that have been removed from the room must be returned and properly assembled.
  • The room must be clean. This includes sweeping the floors, dusting, wiping out dresser drawers, and placing all trash in the dumpster outside of the residence hall.
  • The Room Inventory Form or the Room Inventory Waiver Form must be completed and signed.
  • Storage lockers must be clean and checked out of with the respective residence hall reception desk.
  • A forwarding address card should be completed at the residence hall reception desk. Students should notify all magazine publishers and newspapers of the change of address.
  • The room key must be returned to the residence hall reception desk.

Closet Doors

Closet doors are not to be removed from Residence Hall rooms.

Community Agreements

Each semester, each residence hall floor will develop a community agreement. The objective of the community agreement is to assist residents in defining what they would like to see happen in their community and to establish their own group living contract. Since a positive community atmosphere is very important, residents are encouraged to actively participate in the development of this floor community agreement.