Contract - Residence Hall And Dining Services

The Residence Hall Contract is binding for the academic year (fall and spring semesters) or for the portion of the academic year remaining at the time of initial occupancy. The Department of Residential Life reserves the right to change contract dates. Notification of changes will be provided to all Residence Hall Contract holders through letters, departmental publications, and the Departmental website.

Dates Of Contract

FALL SEMESTER
Open at 9:00 a.m., August 21, 2009
Close at Noon, December 17, 2009

SPRING SEMESTER
Open at 9:00 a.m., January 10, 2010
Close at Noon, May 8, 2010

Semester Break

December 18, 2009 through January 9, 2010
All residence halls remain open during the semester break. There is no charge to stay in a room if the Resident has a fall and spring contract. No meals are served during semester break.

Note: The first day of the Residence Hall Contract is the first day that housing is provided to the resident.

Early Arrivals And Late Departures

Residents are expected to plan arrival to and departure from the residence halls according to the dates of the contract. Early arrival and late departure are difficult due to the need to complete cleaning and repair, the use of rooms by summer groups, and the need to assign rooms to incoming students. If you would like to request early arrival to or late departure from the residence halls, you will need approval from the Department of Residential Life. There is a nightly charge of  $15 for residents that have been assigned to a double room, and a $20 for residents assigned to all other room types.

Guest housing is available on a cash basis in Pine Hall.

Contract Cancellation

Prior to the Start of the Contract

Before the contract becomes binding a resident may cancel the contract by giving written notice to the Department of Residential Life. If written notice is provided thirty (30) days or more before the effective start date of the contract, $50 of the $150 prepayment will be refunded. If written notice is provided less than 30 days prior to the contract start date and before the effective start date of the contract, no refund of the prepayment is issued but the resident is relieved of any obligation under the contract

Residents who move in as early arrivals, and who wish to cancel the Contract or who move our prior to the start of the contract will forfeit the $150 prepayment and are charged the early arrival rate through the date of checkout.

Residents who have paid the $150 prepayment and decide to delay attendance at BSU may transfer this $150 prepayment to the next semester. If the resident does not attend BSU and live in the residence halls the next semester, the $150 prepayment will be forfeited.

Cancellation Dates for 2009-2010

FALL SEMESTER
Postmarked by July 21, 2009 - $50 refunded
July 22 - August 20, 2009 - $150 prepayment forfeited

SPRING SEMESTER
Postmarked by December 1, 2009 - $50 refunded
December 2, 2009 - January 9, 2010 - $150 prepayment forfeited

After the Effective Start Date of the Contract

Residents may cancel the contract after the effective start date of the contract by giving a written 30 day notice. Residents will be responsible for room and/or board charges and will retain access to services through the 30th day. In addition, a $30 processing fee will be assessed.

Residents may change or cancel a board plan during the first three weeks of each semester and will be charged for the initial board plan through the week of notification. New entering freshmen are required to maintain a meal plan.

Residents may not change or cancel a board plan after the third week of a semester.

Fall Residents Canceling for Spring Semester

• Fall residents who wish to cancel their contract for spring semester must submit a Room and/or Board Cancellation Form for spring semester at the Department of Residential Life on or before December 1, 2008.
• Fall residents who cancel their contract for spring semester must check out of their room by noon on December 17, 2009.
• Fall residents who wish to cancel their contract for spring semester, but fail to submit a Cancellation Form by December 1, 2009 will be charged a $150 late cancellation fee.
• Fall residents who wish to cancel their contract for spring semester and leave the residence halls without submitting a Cancellation Form will be charged a $300 late cancellation fee.
• Fall residents who wish to cancel their contract for spring semester, fail to submit a Cancellation Form, and fail to check out of the residence hall by December 17, 2009 will be charged a $300 late cancellation fee and room charges through the date of check out.

Contract Termination

The Residence Hall and Dining Services Contract may be terminated by the University under the following conditions:

Academic Suspension/Non-Payment/Loss of Student Status

• Residents who lose student status due to academic suspension or non-payment must vacate their room within 48 hours of notification of loss of student status. Residents will be responsible for room and/or board charges through the date of check out. The late cancellation fee does not apply.
• Residents appealing loss of student status may maintain their Contract while they appeal. If the resident?s appeal is approved, the resident agrees to fulfill the balance of the Contract. If the resident?s appeal is denied, s/he must vacate the room within 48 hours of notification of the decision. Residents will be responsible for room and/or board charges through the date of check out.

Withdrawal from Classes

Residents who withdraw from all classes or have less than six (6) credits must move out of the residence halls within 48 hours of notification to vacate. Residents will forfeit the $150 prepayment and/or be responsible for room and board charges through the date of checkout.

Student Conduct

When loss of residence hall privileges or student status is a result of a Student Conduct System sanction, the resident is not eligible for any refund. Appropriate notice and appeal information are provided to the resident in this situation.

"No Shows"

Residents who do not check into the residence halls by 5:00 p.m. on the first day of class of any semester for which this Contract is in effect will be considered a ?No Show.? The University reserves the right to reassign the Resident to another room. No shows who are not enrolled for classes by the 10th day of the semester for which this Contract is in effect, and who have not checked into the residence halls, will forfeit the $150 prepayment. No shows who are enrolled for classes and who decide to reside in a place other than the residence halls will continue to be responsible for room and/or board charges for 30 days after written notice of cancellation is received.

"Drop for Non-Payment"

If a resident fails to meet the University requirements for payment of fees, they may have their courses dropped for non-payment. In this situation, the resident must vacate their room within 48 hours of notification of courses being dropped. The resident will be billed for room and/or board charges through the date of checkout.

Contract Responsibilities

The University shall maintain the premises in compliance with applicable municipal and state health and safety laws, unless a violation has been caused by Resident or Resident's guest(s). Residents shall provide the University with notice of any noncompliance and the University shall correct noncompliance within a reasonable time.

The University is not responsible for injury to persons or damages to anyone's personal property that results form Resident's negligence or Resident's negligent use of privately owned or state supplied property or furnishings.

The Resident agrees to comply with all State, University, and Department of Residential Life rules and regulations as stated in this publication. Contracts are not transferable from one academic year to another and rooms may not be sublet.

Payments

The annual room and meal plan costs are included in a separate publication. The first room and meal plan payment of $500 each semester shall be made on or before the first day of classes unless the contract is effective after the first day of classes. Payment for late contracts shall be made on or before the first day of occupancy. The second payment for each semester is due thirty days after the opening of the semester. Residents unable to meet the payment deadlines must vacate their rooms within forty-eight (48) hours of notification by the Director of Residential Life or his/her designee. If in default of payment, the Resident is liable for all legal costs and collection fees which accrue in obtaining payment. Failure of the Resident to satisfy the financial obligations stipulated under this Contract will result in the denial of further meals, a hold of official records, and/or eviction from the residence halls.

Prepayment

A $150 prepayment fee ($100 of which is non-refundable) must accompany every Residence Hall Contract. This prepayment fee will be applied to the Resident's first semester payment.

Unavailability of Premises

In the event that any of the premises which are the subject of this Contract, which for the purpose of this provision shall include any and all areas in and about the residence halls, should be partially or totally lost, destroyed, or otherwise unavailable because of fires, strikes, acts of God, or other events, so as to render them unfit or unavailable in whole or in part for the purpose of the Resident, then either the University or the Resident shall have the right to immediately terminate this Contract. The University shall not be liable to the Resident for any damages occurring as the result of such termination.