Deans Council Notes October 21, 2014

Deans’ Meeting Agenda
October 21, 2014
1:00 – 3:00 p.m.

1. SEMP draft and proposed timeline discussion James Parker

James shared the SEMP draft for feedback. Discussions involved transfer scholarships – need to increase. How this plan will be operationalized, in terms of responsibility and time frame for completion of goals and initiatives. Budget?

2. Continued Enrollment – Strategies for tracking those who discontinue Jim

Graduate students who leave a program and then would like to come back – may be an issue with programs when standards change, etc. Broader issue for all students who drop out and are not tracked. There is a group looking at creating an exit process for students. Also an issue for students who take “temporary” leaves. Continuous enrollment requirement? Staff designated to follow up with students who have left prior to completing a degree?

3. Quality Initiative Proposal CARRY OVER Patrick

Reviewed 4 options – SEMP, facilities/Hagg-Sauer, assessment, and lib ed redesign. Intention is to provide the opportunity to work more on one of these areas to make progress, as part of the open pathways HLC reaccreditation. Added persistence and completion. Removed SEMP from consideration as too large. Will forward prioritized list to cabinet, bargaining units and ELT for decision. 1 – Persistence and completion, 2 – assessment, 3 – lib ed redesign, 4 – facilities.

4. Load Reports Patrick

Let Patrick know if there are any questions or issues with what has been sent out. Request to see revised load reports? Share electronically if possible.

5. NTC Bob

Draft of recommendations to address projected budget deficit.

6. Requests for Increased Faculty Involvement in Events Jim

Discussion about how to coordinate efforts so faculty can share the responsibility of rotating attendance and recruitment and retention events. Jim will request, from James, a list of events that require faculty attendance for each semester.

7. Student Scholarship & Creative Achievement Support (SSCA) Colleen

Concern about work load for dean’s support staff for this event. Plan to move forward with sharing responsibilities among multiple staff people for this year. Need to plan for a more permanent solution for future – including feedback from those involved in the work this year.

8. Carry Forward 210207 Colleen

9. Duty Day Requests Colleen

Request for faculty travel to conferences, fieldtrips; not normally approved unless they were required to attend outside of contracted days.

10. Other

SCHEDULED DEAN COUNCIL MEETINGS FOR 11-4-14 – 8-5-15

1ST AND 3RD TUESDAYS, 1-3 PM – DEPUTY 301A

November 4, 2014 – Doug Olney attending on IR November 18, 2014
December 2, 2014 – Doug Olney attending on IR December 16 2014
January 6, 2015 – Doug Olney attending on IR January 20, 2015
February 3, 2015 – Doug Olney attending on IR February 17, 2015
March 3, 2015 – Doug Olney attending on IR March 17, 2015
April 7, 2015 – Doug Olney attending on IR April 21, 2015
May 5, 2015 – Doug Olney attending on IR May 19, 2015
June 2, 2015 – Doug Olney attending on IR June 16, 2015
July 7, 2015 – Doug Olney attending on IR July 21, 2015
August 4, 2015 – Doug Olney attending on IR

Deans Council Notes October 7, 2014

In case you forget, these are all posted on the AA website in a folder.

Deans’ Meeting Agenda
October 7, 2014
1:00 – 3:00 p.m.

AGENDA ITEMS

1. Institutional Research Doug Olney

Doug shared updated cost recovery information. Reviewed two options for overhead costs – as addition to cost or subtraction from revenue. Suggested a more detailed discussion with Bill to determine how to be more accurate and straight forward. Conversation would need to be continued in terms of what to do with this information and how to define acceptable ranges and outliers.

2. Quality Initiative Proposal CARRY OVER Patrick

Reviewed list that Patrick presented last week. Colleen confirmed we should pick something we can continue to work on, and achievable. Narrowed down to SEMP, assessment, facilities/Hagg-Sauer and liberal education. Need to make decision at next meeting.

3. Position line exchange between CAS & HSHE Colleen / Jim

This has been OK’ed through Bill and search will be moving forward.

4. Spring 2015 People in the Environment course section Martin

Recent attempted changes to increase offerings in Goal area 10 have not fully solved the problem. Director of Lib Ed is working with faculty in BIOL, CHEM for additional sections. No online options offered at this point. May be able to provide experimental courses to fill this need in spring. Will have a plan c by fall.

5. Faculty positions Patrick

Refilling failed searches from last year and replacing vacancies this year: Interviewing Microbiology position, Physiology and CRJS started. Nursing – 2 positions to fill. BUAD position still open from last year. New BUAD position will open. Computer Science has vacancy. English will be forwarding a vacancy. Env Studies will be moving forward with a fixed term search. BIOL may move forward with a fixed term for NHCC 80/20.

PO’s will soon be in place for area hotels to cover costs for candidates. Patrick will be meeting with dean’s assistants on details shortly.

6. Grievance update Martin

Four outstanding grievances on campus.

7. Hagg-Sauer update Patrick

Patrick will be sending out an overall summary soon. Still have a couple of departments that need to find a new location. Planning on open forum and stakeholder meetings next week.

8. P&E Sustainability Colleen

See #4.

9. Degree completion programs at BSU delivered by other Martin

Martin needs to know of programs that can be delivered by other universities at BSU collaboratively.

10. Other

Martin is going to hold on the 5 credit overload contractual limit, unless there is a university-wide reason to make an exception. Martin is on the MnSCU committee for Grad Education; interest in exploring collaborative grad programs with other universities.

Discussion of where coaches fit into the college of HSHE with dept faculty, and ultimately, academic affairs. History of separation between academics and athletics. Coaches no longer teaching in PE dept.

SCHEDULED DEAN COUNCIL MEETINGS FOR 10-21-14 – 8-5-15

1ST AND 3RD TUESDAYS, 1-3 PM – DEPUTY 301A

October 21, 2014 November 4, 2014 – Doug Olney attending on IR
November 18, 2014 December 2, 2014 – Doug Olney attending on IR
December 16 2014 January 6, 2015 – Doug Olney attending on IR
January 20, 2015 February 3, 2015 – Doug Olney attending on IR
February 17, 2015 March 3, 2015 – Doug Olney attending on IR
March 17, 2015 April 7, 2015 – Doug Olney attending on IR
April 21, 2015 May 5, 2015 – Doug Olney attending on IR
May 19, 2015 June 2, 2015 – Doug Olney attending on IR
June 16, 2015 July 7, 2015 – Doug Olney attending on IR
July 21, 2015
August 4, 2015 – Doug Olney attending on IR