Host Your Summer Event at Bemidji State University
Conference services are available during the months of June & July. If you are planning a summer event (Camp, Conference or Workshop) and need to use campus housing, food service, meeting rooms, activity space or rent equipment, you can make a reservation request now.
Reservations will be accepted on a first-come, first-served basis. Due to maintenance and demand, building preferences may not be guaranteed.
Complete and submit a Summer Conference Service request form.
Conference Event Timeline | |
---|---|
Event Action | Due Date |
Accepting Reservations | Beginning January 15, 2023 |
BSU Contracts Out to Event Organizers | Minimum 4-6 weeks prior to arrival date |
Event Organizers sign contracts and mail back to BSU.
|
Minimum 3-weeks prior to arrival date |
Event Organizers provide BSU with proof of insurance.
|
Minimum 3-weeks prior to arrival date |
Roster, Room Assignments and Minimum Guaranteed Headcount Due. |
Minimum 2-weeks prior to arrival date |
Invoices Sent | by 30th day of each month following event |
Final Payment Due | within 30 days of invoice date |
Late Fees | payments not received within 30 days will accrue 3% late fee, after 60-days 3% added, after 90-days invoices sent to collections. |
2023 Conference Housing
10 guest minimum requirement for overnight accommodations. Pillows, sheets, blankets, towels, water glass and soap are included in the total cost.
Oak, Tamarack, Pine Hall Rooms
Each hall has common lounges with large screen TVs, game rooms and areas for outdoor use. Air conditioning is not available.
- Double Rooms: $18.50/night/person
- Single Rooms: $22.50/night/person
Linden Hall Suites
Two and three person suites with shared bath, private bedrooms, air conditioning and room temperature control within 3-5 degrees, movable furniture, spectacular lake views and outdoor gathering spaces.
Nightly Rate: $34/night/person
Birch Hall
All rooms are carpeted, recent modern updates, lounge areas located between every floor, lobby equipped with pool table, ping pong and foosball. Large screen televisions in each lounging area.
- Double Rooms: $21/night/person
- Single Rooms: $25/night/person
Campus Dining
Catering option available for specific menus or locations on campus.
2023 Meal Rates for Dining Hall
- Breakfast: $6.49/per person
- Lunch: $9.06/per person
- Dinner: $10.31/per person
Insurance Requirement
Prior to Client’s occupancy of the Space, Client shall provide University with a certificate of general liability and property damage insurance naming University as an additional insured and reflecting coverage to $2,000,000, for death by wrongful act or omission and to $2,000,000 for any claimant in any other case, but not to exceed $2,000,000 for any number of claims arising out of a single occurrence. Client shall maintain this coverage at its sole expense during its use of the Facilities. Client shall maintain such insurance during the term of this Agreement, and may be required to provide additional evidence as requested by University. If this Agreement is signed by Client less than thirty (30) days prior to the Event, Client shall submit such evidence of insurance upon the signing of this Agreement. No occupancy or use may take place until satisfactory evidence of insurance coverage is provided to University.
The certificate must state, “Bemidji State University is named as additional insured on this policy” in addition to listing BSU as a certificate holder.