BSU, NTC to Limit Public Access Beginning March 18

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The information in this message is accurate as of 3:30 p.m. on March 18, 2020.

In light of the March 17 message from Chancellor Malhotra directing employees to work from home in all possible circumstances, and to protect the safety and security of our employees who are required to perform their duties on our campuses, the physical campuses of both BSU and NTC will limit access by the public beginning at 5 p.m. on Wednesday, March 18.

Both campuses will remain in limited-access status until at least Monday, March 30.

At Bemidji State University

Bemidji State University is announcing the following procedures that will be in place during its period of limited public access, which begins Wednesday, March 18, 2020, and will remain in place until the morning of Monday, March 30, 2020.

All campus buildings will be locked at 5 p.m. on March 18, 2020, with the exception of the Walnut Hall southeast door that leads to the Department of Public Safety and Wally’s dining center. Doors will remain locked until at least March 30, 2020.

Buildings will remain open to employees, but all building access will require a keycard. Public Safety will not be providing building unlock services.

Tunnel access will be limited. The tunnel entrance in Birch Hall will be locked, which will prevent use of the tunnels to move between the academic and residential sides of campus. Moving between buildings on the academic side of campus using the tunnel system will also be restricted. For example, if your office is in Memorial Hall, you could access Memorial Hall using your keycard. But you would not be able to use the tunnels to move to Sattgast or Deputy halls.

Any vendors or contractors needing to access campus will do so with assistance from Public Safety, where they will receive keys to access the campus.

At Northwest Technical College

Northwest Technical College is announcing the following procedures that will be in place during its period of limited public access, which begins Wednesday, March 18, 2020, and will remain in place until the morning of Monday, March 30, 2020.

All exterior doors on campus will be locked at 5 p.m. on March 18, 2020. Doors will remain locked until at least March 30, 2020. The building will remain open to employees, but all building access will require keys or a keycard. Public Safety will not be providing building unlock services.

""An image of a current combo ID card/keycard is included with this message. IF YOU NEED A KEYCARD LIKE THE ONE PICTURED OR CANNOT LOCATE YOUR EXISTING KEYCARD, both BSU and NTC employees may get a new keycard at the Hobson Memorial Union helpdesk. Call 755-3760 to make an appointment with the HMU helpdesk before traveling to the union. Keycards will be available until the close of business on Friday, March 20.

We are continually monitoring the local, regional and national responses to the COVID-19 outbreak, and the safety, security and comfort of our students and employees will continue to guide our response.

Additional information with regard to our limited public access

Student Services will continue to provide services remotely:
All offices which provide student services are expected to continue providing services, but find ways to provide that service remotely — via telephone, email, video conferencing or other technological means — whenever possible. We will provide a communication protocol for offices to follow.

While very few, if any, courses will meet face-to-face once instruction resumes on March 30, we must continue to provide services to our students. Students are being encouraged to use e-Services as much as possible and will be reaching out to your offices via phone and email for services and support. While as many of our employees as possible will be working remotely, the expectation is that students continue to receive necessary services.


A.C. Clark Library is CLOSED:
The A.C. Clark Library is closed to students and the public through March 29. This is a change from March 16 communication. The library will re-open to employees and students once instruction resumes March 30. Library faculty, staff, student workers or other small groups may be using library services to support our transition to alternative instructional areas on the 2nd floor, but the library is otherwise closed.


The NTC Library is CLOSED:
The NTC Library is closed through March 29. The library will re-open once instruction resumes March 30.


Housing & Residential Life:
On-campus resident housing will remain open for students with extenuating circumstances. Additional information about on-campus housing and our residence halls will be announced separately.


Student Center for Health & Counseling remains OPEN:
The Student Center for Health and Counseling will continue to provide services to students – regardless of whether they return home to complete the Spring 2020 semester via alternative methods of delivery, or if they remain on campus due to exigent circumstances.

The SCHC is currently enhancing its technology to allow for HIPAA-compliant teletherapy and telehealth delivery of services through Zoom, with an expected start date of March 20. In the meantime, counseling staff are completing check-ins by phone with scheduled students, and appointments have continued at the clinic. Students will be called prior to scheduled appointments for screenings. Students may always call the center during regular business hours for phone screenings or other services by calling (218) 755-2053 during regular business hours (9 a.m.-12 noon and 1-4 p.m., Mon.-Fri.). After hours, students should call Sanford Bemidji Main Clinic at (218) 333-5000.

As a reminder, students with fever, cough, shortness of breath or concern about exposure to COVID-19 should call SCHC or Sanford before visiting.


Dining Services remains OPEN:
Aramark continues to provide dining services on a limited, but fully functional, basis:

  • Wally’s dining in Walnut Hall — Dinner is provided daily from 4:30-7 p.m.
  • The Lodge C-Store — 9 a.m.–8 p.m. (Sat.–Thurs.) and 9 a.m.–7 p.m. (Fri.) – students may pick up a boxed lunch from The Lodge
  • EcoGrounds — closed
  • Lakeside Dining — closed
  • Einstein Bros. — closed

Sample Autoresponder Messages
Communications & Marketing is providing suggested messages for your email autoresponders or voicemail messages to help you communicate these changes to your customers and clients. Use of these will be optional, but they’re being provided to give you one less thing to think about during what will likely be a very busy and stressful day for all of us.

Voicemail
Currently, the [BSU] & [NTC] [your office/department] is working remotely. You can expect a response to your message within 24 hours. We are prioritizing our responses based on urgency of each situation.

If you are calling with regard to [BSU] & [NTC]’s response to the Coronavirus, please visit our website at bemidjistate dot edu slash coronavirus for the latest information.

Email
Currently, the [BSU] & [NTC] [your office/department] is working remotely. If you have received this message, I have received your email. You can expect a response within 24 hours. Responses may be prioritized based on the urgency of your request.

If you are a BSU or NTC student, please check your school email account frequently for updates on this situation. Information for students, employees and the public is available at bemidjistate.edu/coronavirus.


You can easily get your voicemail from home or sent to your email:

    • Send an email to helpdesk@bemidjistate.edu, ask to have voicemail-to-email set up and include your office phone number. Each time you receive a voicemail, you will also receive an email with an MP3 version of your voicemail included as an attachment.
    • Call your office phone number from any other phone. Wait until you hear 4 rings and your voicemail greeting begins, then press * (star). You can now check your voicemail or perform any other tasks using your phone keypad in the same way you would at your desk.

These measures are being taken to help our community mitigation effort to flatten the curve and slow the potential spread of COVID-19. We need your help to do this.

When you leave campus, please continue to follow guidance from the Minnesota Department of Health and Centers for Disease Control:

MDH — https://www.health.state.mn.us/diseases/coronavirus/action.html

CDC — https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html

If you have further questions, please contact your cabinet officer, the Office of Human Resources, or use the “I have a question” form on our coronavirus information website: bemidjistate.edu/coronavirus

Sincerely,

President Faith Hensrud