Accounts Payable and Purchasing Work Flow Updates

Work flow that will stay the same:
  1. All state finance payments will be processed as usual.
  2. Invoices we receive via email will not be delayed.
  3. Requisitions with the appropriate documentation will be processed within 48-72 hours.
  4. Contracts will be processed as normal.
  5. New Vendor requests received via email will not be delayed.
  6. US Bank Work flow will not change for us. Deadlines will remain the same.
Work flow that will be delayed:
  1. Invoices received via USPS mail. An employee will collecting mail once a week on Tuesday.
  2. Check requests, employee reimbursements and nonemployee reimbursements. These will be processed once a week on Tuesday.
  3. Requisitions without the appropriate documentation will be delayed.
  4. New Vendor requests sent intercampus mail will be delayed. If you send via intercampus mail we are picking up mail on Tuesdays only.

The more documents you can send electronically would be very helpful but we also understand not everyone has a scanner at home. We will do the best we can.

Contact

Gina Walkup
755-2050
Gina.walkup@bemidjistate.edu
Purchasing / Accounts Payable Supervisor