April 1: What are Zoom and Minnesota State doing to safeguard Zoom Meetings?

""

As a member of the Minnesota State Zoom service, we wanted to provide you this update to the changes you’ll see in Zoom starting today.

Noting that “privacy and security of our customers is our top priority,” Zoom has enforced two changes to account level defaults for all education customers using the Zoom meetings platform.  In consultation with the Media Management and Web Conferencing committee that provides oversight to settings applied to the Minnesota State Zoom platform, these two changes were applied to the Minnesota State platform ~2:30 AM on April 1, 2020.

Changes to Default Settings
Minnesota State Zoom is following Zoom’s guidance and will keep these settings as the default for all newly created meetings within our Zoom instance (https://minnstate.zoom.us).  Like most settings in Zoom, as an individual host, you have the ability to change settings for all your meetings athttps://minnstate.zoom.us/profile/setting or by editing the settings for a scheduled meeting.

Beginning April 1, 2020, the default for any newly created Zoom meetings at https://minnstate.zoom.us will have these two features enabled by default

  1. Waiting Rooms Enabled for Guest Accounts
  2. Only Hosts can Share (Hosts can grant permission to participants)

This video describes these changes for Minnesota State Zoom users.

Figure:  Video Overview announcing default changes to Zoom on April 1, 2020

If you would like to know more about these changes or ways to improve the security for your Zoom meetings, please review our guide available on the Academic Continuity site or review this helpful video provided by Zoom.

Additional Security Considerations

Minnesota State legal counsel is examining the concerns raised nationally that Zoom may be violating their stated terms with customers and will pursue further action, if necessary.  The special terms and conditions Minnesota State and Zoom agreed upon at the start of our agreement apply to members of the Minnesota State community using Zoom at https://minnstate.zoom.us.  Among other data privacy and security provisions included in our agreement, Zoom agreed to comply with the Minnesota Government Data Practices Act (MGDPA) and the Family Educational Rights and Privacy Act (FERPA).

If you are aware of Zoom functionality that does not comport with our terms, we welcome you to report the matter by submitting a request tohttps://servicedesk.minnstate.edu/.