{"id":4546,"date":"2020-02-11T14:33:48","date_gmt":"2020-02-11T20:33:48","guid":{"rendered":"https:\/\/www.bemidjistate.edu\/mybsu\/?page_id=4546"},"modified":"2026-09-18T10:09:00","modified_gmt":"2026-09-18T15:09:00","slug":"student-travel","status":"publish","type":"page","link":"https:\/\/www.bemidjistate.edu\/mybsu\/resources\/student-travel\/","title":{"rendered":"Student Travel"},"content":{"rendered":"<p>All student travel must be approved prior to travel.<\/p>\n<ol>\n<li>Requests must be submitted in the form of a Workday spend authorization and completed by:\n<ul>\n<li>Academic Travel &ndash; faculty\/staff member organizing the travel.<\/li>\n<li>Club\/Organization Travel &ndash; club advisor or the Hobson Memorial Union staff. Please see the Beaverlink <strong><u><a href=\"https:\/\/bemidjistate.presence.io\/form\/student-club-organization-resource-hub\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Student Organization Resource Hub<i title=\"External link\" class=\"bsu-icon bsu-icon-external-link small ms-1\"><\/i><\/a><\/u><\/strong> for more information.<\/li>\n<\/ul>\n<\/li>\n<li>The following information must accompany all requests:\n<ul>\n<li><strong><a href=\"https:\/\/www.bemidjistate.edu\/offices\/business-services\/wp-content\/uploads\/sites\/122\/2026\/09\/Student-Travel-Roster-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Student travel roster<\/a><\/strong> listing all students who will be traveling<\/li>\n<li>Documentation of the travel-related activity\/event that includes the date(s) and location.<\/li>\n<li>Travel-related expenses (prepaid via employee&rsquo;s P-card or anticipated to be paid by the student(s) and reimbursed.)<\/li>\n<\/ul>\n<\/li>\n<li>After the travel-related spend authorization is approved, you must submit a TDX ticket if you want to <a href=\"https:\/\/services.bemidjistate.edu\/TDClient\/84\/Portal\/Requests\/ServiceCatalog?CategoryID=3466\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><strong>rent a BSU 12-passenger van<\/strong><i title=\"External link\" class=\"bsu-icon bsu-icon-external-link small ms-1\"><\/i><\/a>. Note: All drivers must complete the <a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=xscRULQKq0ae9PrnSpIaf4rukbIVO6pNnRawyjL-rLpUQURNNzBKV1owRzI3QjFTMk1LVEpTQVdNQy4u\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><strong>Vehicle Use Agreement form<\/strong><i title=\"External link\" class=\"bsu-icon bsu-icon-external-link small ms-1\"><\/i><\/a> before the reservation is submitted. Approval is valid for 12 months.<\/li>\n<li>If students incur reimbursable travel-related expenses (before or after travel), students must submit a reimbursement request:\n<ul>\n<li>Academic Travel &ndash; Use the <a href=\"https:\/\/www.bemidjistate.edu\/offices\/business-services\/wp-content\/uploads\/sites\/122\/2022\/07\/Student-Expense-Report-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Student Expense Report Form<\/strong><\/a><\/li>\n<li>Club\/Organization Travel &ndash; Submit via Beaverlink. Please see the <strong><u><a href=\"https:\/\/bemidjistate.presence.io\/form\/student-club-organization-resource-hub\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Student Organization Resource Hub<i title=\"External link\" class=\"bsu-icon bsu-icon-external-link small ms-1\"><\/i><\/a><\/u><\/strong> for more information.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>Note: Expenses paid prior to travel (airline ticket, registration fee, etc.) must be submitted within 60 days of purchase to avoid tax implications.<\/p>\n<p><strong>Forms<\/strong><\/p>\n<ul>\n<li><u><a href=\"https:\/\/www.bemidjistate.edu\/offices\/business-services\/wp-content\/uploads\/sites\/122\/2026\/09\/Student-Travel-Roster-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Student Travel Roster<\/strong><\/a><\/u><\/li>\n<li><a href=\"https:\/\/www.bemidjistate.edu\/offices\/business-services\/wp-content\/uploads\/sites\/122\/2022\/07\/Student-Expense-Report-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Academic Student Expense Report Form (Individual)<\/strong><\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>All student travel must be approved prior to travel. Requests must be submitted in the form of a Workday spend authorization and completed by: Academic Travel &ndash; faculty\/staff member organizing the travel. Club\/Organization Travel &ndash; club advisor or the Hobson Memorial Union staff. Please see the Beaverlink Student Organization Resource Hub for more information. The [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":11,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"bsu_hero":"","bsu_hero_on_children":false,"bsu_hero_height":"600","bsu_hero_video":"","bsu_hero_focal_point":"","bsu_hero_media":"","bsu_hero_display":"random","bsu_hero_slider_interval":5,"bsu_hide_from_navigation":false,"bsu_redirect_enabled":false,"bsu_redirect_url":"","bsu_redirect_target":false,"bsu_require_auth":false,"bsu_require_auth_usertypes":"","_bsu_seo_title":"","_bsu_seo_description":"","_bsu_robots_noindex":false,"_bsu_sitemap_priority":"","_bsu_og_title":"","_bsu_og_description":"","_bsu_og_use_hero":false,"_bsu_og_image":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-4546","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/4546","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/comments?post=4546"}],"version-history":[{"count":7,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/4546\/revisions"}],"predecessor-version":[{"id":7201,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/4546\/revisions\/7201"}],"up":[{"embeddable":true,"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/pages\/11"}],"wp:attachment":[{"href":"https:\/\/www.bemidjistate.edu\/mybsu\/wp-json\/wp\/v2\/media?parent=4546"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}