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Zoom Web Conferencing

Accessing Zoom Services

Starting July 1, 2019, go to https://minnstate.zoom.us and choose Sign In using your StarID.

Need to Know Details about the Service

Who can use Zoom?  All active Minnesota State employees (faculty and staff) and students are able to access the service by logging in with their StarID.

How long do we have Zoom?  Minnesota State has signed a four-year agreement with Zoom that runs from June 14, 2019 to June 13, 2023.

What features do I get with Zoom? Zoom provides some of the same features you will find with other major video and web-conferencing services. 

Want more details?  Yes, please!  Keep reading…

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Wait. What? Does Zoom do…..

Do you have specific questions about what features you’ll find with our license to Zoom?

Meeting Rooms With a 300-person meeting room capacity, you can schedule different URLs for each meeting you host, or use your Personal Meeting ID as a persistent meeting location.  Need more room? Your account also has access to a 500-person webinar space.  Watch this video.

Microphone and Telephone Audio If you can’t use the amazing audio quality of a microphone, enjoy the option to dial-in or have Zoom call your phone.  There is no charge to use the telephone service.  Watch this video.

Video If your camera and Internet connection can handle it, you can enjoy HD quality video.  Don’t have a HD camera or a “super-fast” connection to the Internet, no worries, Zoom will accommodate you. Watch this video.

Recordings Employees are able to record their meetings to Zoom’s cloud service or to their own computer. Recordings stored on Zoom’s cloud service will to avaliable for 365 days before they are deleted automatically.  To keep your recording longer than 365 days, move your them to the Minnesota State media service, Kaltura MediaSpace.  Employees can send Zoom cloud recordings directly to their Kaltura MediaSpace account.  Students can also save recorded Zoom meetings to the cloud service, but they are only available for 180 days.  Watch this video.

Screen Sharing and Whiteboards Why tell them, when you can show them!  Choose to share your computer screen or annotate on a whiteboard. If you upload a file within a meeting that will be displayed to participants, you’ll have to share your screen instead.  Watch this video.

Breakout Rooms Do you want to facilitate small group discussion?  Breakout rooms are here to rescue you.  Watch this video.

Room Systems / ITV IntegrationWant to use those high-quality cameras in conference rooms and classrooms at your campus? Zoom can do that, too!  Just invite a “room system” by calling the SIP or H.323 number.  Watch this video.

Mobile Device SupportIn addition to traditional Win/Mac versions, Zoom has covered all major mobile platforms including iPhones/iPads using iOS, Androids, and Chromebooks using ChromeOS.  Even Linux users will be happy!   Watch this video.

Calendar IntegrationAdd the Zoom plugin to your Outlook account and add a Zoom meeting location right from your calendar invitation. This plugin makes sending an Outlook meeting invitation with Zoom so easy!  Watch this video.

Zoom Help Center

You can request assistance directly from Zoom 24 x 7, including public holidays. Agents and technical engineers are available for email or live support.  You can also find self-service guides at the Zoom Help Center, or watch Zoom Video Tutorials.  If you need something more directed, attend one of live training sessions provided by Zoom.  Pick a date/time that works for your schedule at https://zoom.us/livetraining.

Transitioning from Adobe Connect

If switching to Zoom is more than you can handle right now?  No worries!  As a reminder, Adobe Connect will remain available until May 15, 2020.  Take the next year to slowly transition to Zoom.  Any recordings that are stored in Adobe Connect that you WANT to keep, should be downloaded before May 15, 2020.  If you need a new location to store these recordings, go ahead and upload them to Kaltura MediaSpace.  Download step-by-step instructions.