Professional Improvement Fund Guidelines




The purpose of the Professional Improvement Funds (PIF) for the Administrative and Service Faculty (MSUAASF) shall be to enhance the professional competence and thereby improve the work performance of each recipient.

I. Grants will be awarded in an amount up to a maximum of $1750. Members who received and used a PIF grant in one fiscal year will not be eligible to receive PIF monies in the following fiscal year. New hires are not eligible to apply for PIF monies until they have completed 12 calendar months on staff at BSU.

If the funds of money requested by qualified applicants exceed the funds available, the PIF Committee may reduce the maximum award in $50 increments down to a minimum of $450 a person in order to provide funds for greater participation.

II. Grants will be awarded for the following purposes:

  1. Formal course work (credit or non-credit) to improve professional competence for an assigned position; where appropriate course work may be applied toward the completion of a degree.  Such grants will be in addition to salary.
  2. Tuition and registration fees for workshops, conferences, or short courses, related travel, instructional materials, and subsistence. In those cases where the recipient of the grant will be absent from assigned duties, satisfactory arrangements for the performance of the duties shall be made with the immediate supervisor.
  3. Observation for the improvement of work performance; travel to other institutions for short periods to explore a process or equipment that might improve the performance of the person requesting a grant.  Such grants will be in addition to salary.
  4. On-campus study related to improvement of professional competence. This will generally be a partial reduction of workload.

III. The distribution periods and percent of funds are:

Time Frame Funds Available
1st Period: May 15 June 15 July 1-Oct. 31 25% of funds
2nd Period: Sept. 15 Oct. 15 Nov. 1-Feb. 28 37.5% of funds
3rd Period: Jan. 15 Feb. 15 March 1-June 30 37.5% of funds

IV. Application Procedures

  1. Fill out and submit the PIF Application and an Absence and Travel Request form.  Submit to the PIF Committee Chair for review by the PIF Committee processing.
    1. Travel advance funds may also be requested on the appropriate form
    2. If your registration fee, lodging and/or meals exceed the maximum amount allowed by the State, then you will need to submit a Request for Approval to Incur Special Expenses, along with your Absence and Travel Request form.
  2. The PIF Committee reviews all applications and forwards recommendations to the Executive Director of Enrollment Management.
  3. A final decision will be made and communicated by the Executive Director of Enrollment Management. The communication will also be shared with the PIF Committee. The Executive Director of Enrollment Management will be the official signature on all travel and reimbursement forms.
  4. PIF awards will follow the policy and procedures as applied to all other travel expenses (in-state and out-state).  Advance monies may be requested and expense forms must be submitted to the Accounting Office upon return.
  5. Upon your return – submit your Employee Expense Report and any other expense forms and receipts to the Executive Director of Enrollment Management.  From there they will be forwarded to the Accounting Office.  Submit a copy to the PIF Grant Committee Chair.
  1. All persons receiving a grant of any amount will be obligated to return to Bemidji State University for one semester following their grant period. If a person chooses not to return to Bemidji State University, the grant must be repaid in full.  Persons in their final semester of employment at Bemidji State University before retirement are ineligible for a grant.

V. Each person receiving a grant must submit a written follow-up report to the person’s supervisor as well as the President’s designee, the Executive Director of Enrollment Management, within 30 days. The follow-up will be shared with the PIF Committee by the Executive Director of Enrollment Management.

Revised June 2019