{"id":188,"date":"2022-07-26T11:55:19","date_gmt":"2022-07-26T16:55:19","guid":{"rendered":"https:\/\/www.bemidjistate.edu\/offices\/research-effectiveness\/?page_id=188"},"modified":"2023-03-16T12:05:41","modified_gmt":"2023-03-16T17:05:41","slug":"data-request-access","status":"publish","type":"page","link":"https:\/\/www.bemidjistate.edu\/offices\/research-effectiveness\/data-request-access\/","title":{"rendered":"Data Request &amp; Access"},"content":{"rendered":"<h2>How to Make Data Requests<\/h2>\n<p>BSU\/NTC employees and the public can make data requests. See instructions below.<\/p>\n<h3>Data Requests by BSU\/NTC Faculty &amp; Staff<\/h3>\n<p>Before submitting your data request, first check whether the information you need is already in an existing public or private report in <a href=\"https:\/\/www.bemidjistate.edu\/offices\/research-effectiveness\/reports-resources\/\">Reports &amp; Resources<\/a>. Some reports require more secure access and can be requested through the Report Access Request Form below.<\/p>\n<h3>Data Requests by Non-BSU\/NTC Employees<\/h3>\n<p>Before completing this form, please review the <a href=\"https:\/\/www.bemidjistate.edu\/offices\/president\/policies\/wp-content\/uploads\/sites\/79\/2021\/02\/FERPA-Privacy-of-Education-Records-Policy-v.2.4.21.pdf\" target=\"_blank\" rel=\"noopener nofollow\">FERPA\/Privacy of Education Records Policy<\/a>.<\/p>\n<script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n\/* ]]> *\/\n<\/script>\n\n                <div class='gf_browser_gecko gform_wrapper gravity-theme gform-theme--no-framework' data-form-theme='gravity-theme' data-form-index='0' id='gform_wrapper_3' style='display:none'>\n                        <div class='gform_heading'>\n                            <h2 class=\"gform_title\">Report Access Request<\/h2>\n                            <p class='gform_description'>A form to request secure access to reports - Faculty\/Staff Only<\/p>\n                        <\/div><form method='post' enctype='multipart\/form-data'  id='gform_3'  action='\/offices\/research-effectiveness\/wp-json\/wp\/v2\/pages\/188' data-formid='3' novalidate>\n                        <div class='gform-body gform_body'><div id='gform_fields_3' class='gform_fields top_label form_sublabel_below description_below validation_below'><div id=\"field_3_23\" class=\"gfield gfield--type-section gsection field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\">Employee Information<\/h3><div class='gsection_description' id='gfield_description_3_23'>Enter your information<\/div><\/div><fieldset id=\"field_3_2\" class=\"gfield gfield--type-name gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_complex ginput_container ginput_container--name no_prefix has_first_name no_middle_name has_last_name no_suffix gf_name_has_2 ginput_container_name gform-grid-row' id='input_3_2'>\n                            \n                            <span id='input_3_2_3_container' class='name_first gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_2.3' id='input_3_2_3' value=''   aria-required='true'     \/>\n                                                    <label for='input_3_2_3' class='gform-field-label gform-field-label--type-sub '>First<\/label>\n                                                <\/span>\n                            \n                            <span id='input_3_2_6_container' class='name_last gform-grid-col gform-grid-col--size-auto' >\n                                                    <input type='text' name='input_2.6' id='input_3_2_6' value=''   aria-required='true'     \/>\n                                                    <label for='input_3_2_6' class='gform-field-label gform-field-label--type-sub '>Last<\/label>\n                                                <\/span>\n                            \n                        <\/div><\/fieldset><div id=\"field_3_27\" class=\"gfield gfield--type-text gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_27'>Job Title<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_27' id='input_3_27' type='text' value='' class='large'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_3_6\" class=\"gfield gfield--type-text gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_6'>Department\/Office<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_6' id='input_3_6' type='text' value='' class='large'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_3_3\" class=\"gfield gfield--type-email gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_3'>Email<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_3' id='input_3_3' type='email' value='' class='large'    aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_3_4\" class=\"gfield gfield--type-phone gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_4'>Phone<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_phone'><input name='input_4' id='input_3_4' type='tel' value='' class='large'   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_3_5\" class=\"gfield gfield--type-text gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_5'>StarID<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_5' id='input_3_5' type='text' value='' class='large' maxlength='8'    aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><fieldset id=\"field_3_29\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Institution<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_3_29'><div class='gchoice gchoice_3_29_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_29.1' type='checkbox'  value='BSU'  id='choice_3_29_1'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_29_1' id='label_3_29_1' class='gform-field-label gform-field-label--type-inline'>BSU<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_29_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_29.2' type='checkbox'  value='NTC'  id='choice_3_29_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_29_2' id='label_3_29_2' class='gform-field-label gform-field-label--type-inline'>NTC<\/label>\n\t\t\t\t\t\t\t<\/div><\/div><\/div><\/fieldset><fieldset id=\"field_3_28\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Which BSU report(s) are you requesting access to?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_3_28'><div class='gchoice gchoice_3_28_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_28.1' type='checkbox'  value='Departmental Areas Report'  id='choice_3_28_1'   aria-describedby=\"gfield_description_3_28\"\/>\n\t\t\t\t\t\t\t\t<label for='choice_3_28_1' id='label_3_28_1' class='gform-field-label gform-field-label--type-inline'>Departmental Areas Report<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_28_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_28.2' type='checkbox'  value='Non-Enrolled Students Report'  id='choice_3_28_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_28_2' id='label_3_28_2' class='gform-field-label gform-field-label--type-inline'>Non-Enrolled Students Report<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_28_3'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_28.3' type='checkbox'  value='Recent Graduates Report'  id='choice_3_28_3'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_28_3' id='label_3_28_3' class='gform-field-label gform-field-label--type-inline'>Recent Graduates Report<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_28_4'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_28.4' type='checkbox'  value='Waitlist\/Course Enrollment Report'  id='choice_3_28_4'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_28_4' id='label_3_28_4' class='gform-field-label gform-field-label--type-inline'>Waitlist\/Course Enrollment Report<\/label>\n\t\t\t\t\t\t\t<\/div><\/div><\/div><div class='gfield_description' id='gfield_description_3_28'>Select any option for a brief description of what is in the report:<\/div><\/fieldset><div id=\"field_3_33\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Dean's &amp; President's List:<\/strong> This report <span style=\"color: #ff0000\">(in development)<\/span> contains the list of Dean's\/President's List recipients along with contact info and other identifiable data.<\/p><\/div><div id=\"field_3_11\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Departmental Areas:<\/strong> This report contains detailed historical data on departmental areas including student enrollment, credit generation, and equity data.<\/p><\/div><div id=\"field_3_12\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Non-Enrolled Students:<\/strong> This report contains detailed information on students who have enrolled at BSU at any time during the past 2 academic years and who have not enrolled for the coming academic term, graduated, transferred, or become deceased.<\/p><\/div><div id=\"field_3_24\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Recent Graduates:<\/strong> This report contains a list of recent graduates along with contact info and other identifiable data.<\/p><\/div><div id=\"field_3_20\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Waitlist\/Course Enrollment:<\/strong> This report <span style=\"color: #ff0000\">(in development)<\/span> contains current information on waitlisted students in addition to historic course enrollment and waitlist data.<\/p><\/div><fieldset id=\"field_3_30\" class=\"gfield gfield--type-checkbox gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Which NTC report(s) are you requesting access to?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_checkbox'><div class='gfield_checkbox ' id='input_3_30'><div class='gchoice gchoice_3_30_1'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_30.1' type='checkbox'  value='Majors Report'  id='choice_3_30_1'   aria-describedby=\"gfield_description_3_30\"\/>\n\t\t\t\t\t\t\t\t<label for='choice_3_30_1' id='label_3_30_1' class='gform-field-label gform-field-label--type-inline'>Majors Report<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_30_2'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_30.2' type='checkbox'  value='Graduate and Dean&#039;s List Report'  id='choice_3_30_2'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_30_2' id='label_3_30_2' class='gform-field-label gform-field-label--type-inline'>Graduate and Dean's List Report<\/label>\n\t\t\t\t\t\t\t<\/div><div class='gchoice gchoice_3_30_3'>\n\t\t\t\t\t\t\t\t<input class='gfield-choice-input' name='input_30.3' type='checkbox'  value='Non-Enrolled Students Report'  id='choice_3_30_3'   \/>\n\t\t\t\t\t\t\t\t<label for='choice_3_30_3' id='label_3_30_3' class='gform-field-label gform-field-label--type-inline'>Non-Enrolled Students Report<\/label>\n\t\t\t\t\t\t\t<\/div><\/div><\/div><div class='gfield_description' id='gfield_description_3_30'>Select any option for a brief description of what is in the report:<\/div><\/fieldset><div id=\"field_3_31\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Graduate and Dean's List:<\/strong> This report <span style=\"color: #ff0000\">(in development)<\/span> contains a list of recent graduates and Dean's\/President's List recipients along with contact info and other data.<\/p><\/div><div id=\"field_3_32\" class=\"gfield gfield--type-html gfield--width-full gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><p><strong>Non-Enrolled Students:<\/strong> This report contains detailed information on students who have enrolled at NTC at any time during the past 2 academic years and who have not enrolled for the coming academic term, graduated, transferred, or become deceased.<\/p><\/div><div id=\"field_3_19\" class=\"gfield gfield--type-section gsection field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><h3 class=\"gsection_title\">Data Compliance<\/h3><div class='gsection_description' id='gfield_description_3_19'>Describe the need for the reports<\/div><\/div><div id=\"field_3_9\" class=\"gfield gfield--type-textarea gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_3_9'>What is your educational or institutional need for the report(s)?<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_9' id='input_3_9' class='textarea small'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><fieldset id=\"field_3_13\" class=\"gfield gfield--type-consent gfield--type-choice gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >FERPA\/MGDPA Acknowledgement<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_consent'><input name='input_13.1' id='input_3_13_1' type='checkbox' value='1'   aria-required=\"true\" aria-invalid=\"false\"   \/> <label class=\"gform-field-label gform-field-label--type-inline gfield_consent_label\" for='input_3_13_1' >I acknowledge that the requested report(s) contains private student data that is protected under FERPA and the MGDPA.<\/label><input type='hidden' name='input_13.2' value='I acknowledge that the requested report(s) contains private student data that is protected under FERPA and the MGDPA.' class='gform_hidden' \/><input type='hidden' name='input_13.3' value='1' class='gform_hidden' \/><\/div><\/fieldset><fieldset id=\"field_3_22\" class=\"gfield gfield--type-consent gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Policy Acknowledgement<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_consent'><input name='input_22.1' id='input_3_22_1' type='checkbox' value='1'   aria-required=\"true\" aria-invalid=\"false\"   \/> <label class=\"gform-field-label gform-field-label--type-inline gfield_consent_label\" for='input_3_22_1' >I acknowledge I have read Bemidji State's FERPA\/Privacy of Education Records policy (linked at the top) and understand the difference between Directory Information, Limited Directory Information, and Private Information.<\/label><input type='hidden' name='input_22.2' value='I acknowledge I have read Bemidji State&#039;s FERPA\/Privacy of Education Records policy (linked at the top) and understand the difference between Directory Information, Limited Directory Information, and Private Information.' class='gform_hidden' \/><input type='hidden' name='input_22.3' value='1' class='gform_hidden' \/><\/div><\/fieldset><fieldset id=\"field_3_21\" class=\"gfield gfield--type-consent gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Data Scope Acknowledgement<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_consent'><input name='input_21.1' id='input_3_21_1' type='checkbox' value='1'   aria-required=\"true\" aria-invalid=\"false\"   \/> <label class=\"gform-field-label gform-field-label--type-inline gfield_consent_label\" for='input_3_21_1' >I acknowledge I will only access the data in the report(s) needed to fulfill my job responsibilities and that other uses of the data are not authorized.<\/label><input type='hidden' name='input_21.2' value='I acknowledge I will only access the data in the report(s) needed to fulfill my job responsibilities and that other uses of the data are not authorized.' class='gform_hidden' \/><input type='hidden' name='input_21.3' value='1' class='gform_hidden' \/><\/div><\/fieldset><fieldset id=\"field_3_17\" class=\"gfield gfield--type-consent gfield--type-choice gfield--width-full gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Data Sharing Acknowledgement<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend><div class='ginput_container ginput_container_consent'><input name='input_17.1' id='input_3_17_1' type='checkbox' value='1'   aria-required=\"true\" aria-invalid=\"false\"   \/> <label class=\"gform-field-label gform-field-label--type-inline gfield_consent_label\" for='input_3_17_1' >I acknowledge that the report(s) are not to be shared with anyone via email or other electronic means and if shared physically the report(s) must be destroyed immediately after use. Should other faculty\/staff members require access to the report(s), they must request it themselves.<\/label><input type='hidden' name='input_17.2' value='I acknowledge that the report(s) are not to be shared with anyone via email or other electronic means and if shared physically the report(s) must be destroyed immediately after use. 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