Professional Development Funds for Administrative and Service Faculty

MSUAASF Professional Development Funds may be used to pay the cost of travel, housing, meals, registration and related expenses associated with participating in development activities which promote the goals and mission of an ASF member’s department, program or university, such as professional conferences, workshops, similar meetings, courses and other related professional development activities.

Purpose of Funds

Funds may be used to pay for:

  • professional memberships
  • fees for professional licensure required for the ASF member’s current position
  • books, journals, subscriptions and software
  • cost of travel, housing, meals, registration, and related expenses associated with participating in development activities (meals reimbursed at 1.25x the rate)

Books, journals, subscriptions or software that are purchased in electronic form must be stored on a state-owned device. The unit may carry over any portion of its allocation from the first to the second year of the biennium, and from one biennium to the next. For additional information, please see the MSUAASF contract language related to Professional Development Funds.

Allocation Information

Fiscal Year runs 7/1 – 6/30

  1. If an employees’ hire date is PRIOR to the start of the fiscal year, the member receives the full fiscal year allocation amount.
  2. If an employees’ hire date is during the fiscal year (and between 7/1-12/31), the member is eligible to request/receive a one- time allocation up to the amount of the fiscal year allocation and would need to be used during that fiscal year.
  3. If an employees’ hire date is during the fiscal year (and between 1/1-6/30), the member must wait until the next fiscal year to receive the full PDF allocation.

Application Procedures

These are the step by step instructions for using Professional Development Funds.

Travel Reimbursement Option

You pay ahead and get money back after the trip.

  1. Fill out the Create Spend Authorization Form in Workday — must be approved by your supervisor
  2. The form will be forwarded to the MSUAASF Treasurer (Kelli Steggall) for approval
  3. The form will be sent to Travel and they will process the request
  4. Go on the trip and save the appropriate receipts.
  5. Fill out the Expense Report form in Workday using Workday Program PG0001499 MSUAASF TEP FUND (you can create a new expense report from spend authorization)
  6. The form will be forwarded to the MSUAASF Treasurer (Kelli Steggall) for approval
  7. The form and receipts will be sent to Travel and they will process the request
  8. You will be reimbursed in a future paycheck

Short Term Advance

You receive an advance of the monies in a paycheck before the trip.

  1. Fill out the Create Spend Authorization Form in Workday — must be approved by your supervisor
  2. Fill out the Expense Report form in Workday
    1. Attach paperwork that would show the conference information about pricing, etc.
  3. The form will be forwarded to the MSUAASF Treasurer (Kelli Steggall) for approval
  4. The forms will be sent to Travel and once the request is processed your next viable paycheck will have the amount requested.
  5. Go on your trip and save the appropriate receipts
  6. Fill out the Expense Report form in Workday
    1. Attach all receipts
    2. The form will be forwarded to your supervisor for approval
  7. The form will be forwarded to the MSUAASF Treasurer (Kelli Steggall) for approval
  8. The form and receipts are sent to Travel and they process the request
  9. Any differences will be settled within your next viable paycheck. When this goes through, transactions will show in Accounting on the Web and they will be deducted from your PDF

Books, Journals, Subscriptions or Software

You pay ahead and are reimbursed after purchase.

  1. Fill out the Expense Report form in Workday
    1. Supplies are put in the “Other Expense” area of the form
    2. Attach all receipts
    3. The form will be forwarded to your supervisor for approval
  2. The form will be forwarded to the MSUAASF Treasurer (Robin Gullickson) for approval
  3. The form is sent to Travel and they process the request
  4. You will be reimbursed in a future paycheck. When this goes through, transactions will show in Accounting on the Web and they will be deducted from your PDF

Contact Information

PIF Fund Committee Chair

Kelli Steggall

Kelli.Steggall@bemidjistate.edu

Decker Hall Room 240, Box 22

(218) 755-2504

Updated October 2025