Central Receiving and Campus Delivery

124 23rd St NE, #37
Bemidji, MN 56601
(218) 755-2873

Bemidji State University makes use of a Central Receiving Department that operates for the purpose of accepting all shipments of freight on the issuance of BSU purchase orders for supplies and equipment.

Daily Procedures:

All deliveries accepted by Central Receiving staff prior to 2pm are processed and delivered to the BSU departments the same day. Exceptions are packages that have no Purchase Order information, packages that are drop shipped from another warehouse, large shipments (requiring special delivery), etc. Purchasing card orders can also be delayed if Central Receiving cannot determine who the order is for.

Personal orders or shipments not related to university business are not allowed through Central Receiving.

Overnight shipments and RUSH orders are processed and delivered the same day. Exceptions to same day delivery can be caused by late delivery by shipper due to weather, no notification that shipment is a RUSH, etc. If same day delivery cannot be made due to short staffing situations in Central Receiving, the department will be called and made aware of the shipment and it may be picked up at Central Receiving or other arrangements made.

Damaged Packages/Contents:

When delivery is received and initial inspection of the outer packing shows damage, a notation of the damage will be made by Central Receiving staff. It is the responsibility of the department ordering the goods to resolve damaged orders with the vendor. If the damaged/broken item(s) are over-sized (furniture, etc.), the item will be kept at Central Receiving and the department notified to come and make an inspection.

Incorrect Items/Counts Received:

It is the responsibility of the department ordering the goods to resolve incorrect orders directly with the vendor.

Return Procedures:

When a department returns defective/broken/warranty repair items and the vendor issues a UPS “Call Tag”, departments should box the item (use original box & packing if possible) and make arrangements to have the package delivered to Central Receiving to be held until the “Call Tag” is received from the vendor.

Should the item(s) to be returned have a fixed asset inventory sticker or any state markings, the department must contact the BSU inventory coordinator at 755-2776 to have the sticker and/or state markings removed. More information about inventory policies can be found by clicking on the inventory page.

For questions concerning packing, shipping procedures, etc., please call 755-2873. For additional information on packing tips, tracking numbers, etc., contact the following companies:

  1. UPS or by phone: (800) 742-5877
  2. FedEx or by phone: (800) 463-3339

Purchasing Card Orders:

Orders placed with a purchasing card must be shipped to Central Receiving. No other campus address nor home address is allowed. Due to the fact that Central Receiving receives many shipments ordered by purchasing cards and has difficulty determining who placed the orders, as a courtesy, please notify Central Receiving Staff via email of purchasing card orders you are expecting.

Office Supplies

Central Receiving stocks a limited variety office supplies.
See the Central Receiving Office Supplies Order Form

Toner Recycling

BSU and NTC are teaming up with Toshiba to keep any imaging consumables from ANY photocopier, printer, or fax machine out of the landfills. Close the Loop takes back toner cartridges, toner bottles, inkjet cartridges, drum, fusers, and more. Thanks to our staff in the Mailroom, you can send all of these items there where collection boxes for recycling are placed. Please put items in a separate bag or box marked “Toner Recycling” and place them next to your mail bag. PLEASE DO NOT PUT THEM IN THE MAILBAG. Leaking toner will ruin the mail and the bag. It’s that easy!