Cash Management Policies

Minnesota Statutes 16A.275 requires state agencies to deposit receipts totaling $1,000 or more on a daily basis. Departments must submit cash and checks received to the Student Accounts & Payments Office (Deputy Hall 202) promptly and no later than the next business day. Monies should not be retained in departmental offices for more than one business day, even if secured in a safe or locked cabinet. Cash and checks must be secured in a locked drawer, cabinet, or safe until delivered to the Student Accounts & Payments Office. Departments collecting funds on a recurring basis should reconcile receipts using the Accounts Receivable Deposit Tie-Out Sheet and submit all supporting documentation with deposits.

Event Registration

Event registration processes shall be coordinated with the accounts receivable office. All check payments will be mailed directly to the Student Accounts & Payments Office.

Checks and Cash

Checks shall be deposited the following day of any event. It is not acceptable to hold customer checks.

Cash boxes are no longer provided. If a customer pays with cash, they must have exact cash as change is not provided.

Credit Cards

We accept Visa, Mastercard, & Discover. We do not accept American Express (AMEX). Credit card information must never be written on anything. If you want to make payment with a credit card, the person(s) making payment must call the Student Accounts & Payments Office direct to give CC information. Receipts will be sent to originating department.

Updated 8/6/26