Contracts

Contracts for Services (Non-Construction)

BSU and NTC may need to enter into contracts for services including: professional, educational services, guest lecturers/presenters, entertainment, maintenance, repair and many others. Whenever services are procured, a contract and insurance certificates (when applicable) are required in advance. There are very specific guidelines to follow. Please refer to the rules, procedures and instructions before proceeding.

MnSCU Office of General Counsel Contract Basics

In addition, the MnSCU Office of General Counsel has a recorded webinar on Contract Basics that is very helpful to understand the contracting process.

www.minnstate.edu/system/ogc/

MinnState General Counsel Contracts 101 – March 3, 2018

Please note that we may NOT contract with:

  • Current students (must be hired through student payroll)
  • Current state employees (must be paid via payroll)
  • Some retired state employees (check with Payroll to determine if the retiree may or may not contract with us)

Contract Rules Procedures 9-12-17

Instructions for Completing a Contract 9-12-17

Contracted Services Non-Construction Price Thresholds 5-14-18

See Human Resource’s website to find the Independent Contractor or Employee Status Form

Helpful MinnState Information:

MinnState Contract Forms

MinnState GENERAL INSURANCE REQUIREMENTS

In addition to the insurance requirements at the above MinnState link, the contract vendor is required to add “Board of Trustees of the Minnesota State Colleges and Universities” as additional insured for the entire term of the contract. “Bemidji State University” and/or “Northwest Technical College” may also be added, but the Board of Trustees is the primary requirement. An insurance certificate meeting these requirements must be received before a contract can be processed and work can begin.

Please note: Revisions to contract templates must be preapproved!

If you want to hire another MinnState employee to work for you, they can not be hired as a consultant (nor can any State of Minnesota employee). Please see the attached memo for more information:

MinnState Memo Re: Intra agency Agreement Procedures

Purchasing Under an Existing Contract

Many goods and some services can be procured under existing contracts. Using existing contracts saves time and money. If you would like to do business with a vendor that is under one of the contracts on the list below, make sure you ask for the contract pricing when you contact them for a quote, and ask them to reference the contract number on the quote. If purchasing under one of the contracts below, you may, but are not required to obtain multiple quotes.

Minnesota Department of Administration

http:/www.mmd.admin.state.mn.us (contact Procurement & Logistics for specific information)

To provide positive or negative feedback to the State of Minnesota on a state contract, complete this form and submit to the Procurement Office:Contract Feedback Form

MinnState Collaborative Sourcing

http://www.minnstate.edu/system/finance/contracts-purchasing/collaborative/umn_service_contracts.html

National Association of Education Procurement’s E & I Purchasing Cooperative (NAEP – E & I)

www.eandi.org

B & H Photo Contract

National Joint Powers Alliance (NJPA)

www.njpacoop.org

The Cooperative Purchasing Network (TCPN)

www.tcpn.org/

U.S. Communities

www.uscommunities.org/

University of Minnesota

uwidecontracts.umn.edu/

NASPO ValuePoint (formerly WSCA)

www.aboutwsca.org/