All student travel must be approved prior to travel.

  1. Requests must be submitted in the form of a Workday spend authorization and completed by:
    • Academic Travel – faculty/staff member organizing the travel.
    • Club/Organization Travel – club advisor or the Hobson Memorial Union staff. Please see the Beaverlink Student Organization Resource Hub for more information.
  2. The following information must accompany all requests:
    • Student travel roster listing all students who will be traveling
    • Documentation of the travel-related activity/event that includes the date(s) and location.
    • Travel-related expenses (prepaid via employee’s P-card or anticipated to be paid by the student(s) and reimbursed.)
  3. After the travel-related spend authorization is approved, you must submit a TDX ticket if you want to rent a BSU 12-passenger van. Note: All drivers must complete the Vehicle Use Agreement form before the reservation is submitted. Approval is valid for 12 months.
  4. If students incur reimbursable travel-related expenses (before or after travel), students must submit a reimbursement request:

Note: Expenses paid prior to travel (airline ticket, registration fee, etc.) must be submitted within 60 days of purchase to avoid tax implications.

Forms