How to Post Jobs

Posting student employment opportunities is completed through Career Advancement. Please contact Career Advancement at (218) 755-2045 or career@bemidjistate.edu.

Employment Paperwork

Each new hire must have a work authorization completed.

• Payroll form (fall and spring semesters)
• Payroll form (summer)

Fall & spring semesters:

• Supervisor verifies the student is eligible to work by meeting the requirements of being enrolled a minimum of 6 credits during the academic semester.
• Supervisors should verify a student’s work-study eligibility by having the student confirm their status directly through their student financial aid portal or award notification. It is not necessary to contact the financial aid office regarding every student hire.
• Work study eligibility can be verified by the student by viewing E-Services, click on “financial aid”, and click “awards”. If the student has a work study award/allocation, they would indicate “work study” and enter their award amount on the payroll authorization form. If the student does not see a work study award/allocation, they would indicate “regular payroll” on the payroll authorization form. (This can also be checked with a potential student prior to hire instead of reaching out to the Financial Aid Office.)
• If a returning work study employee does not see a work study award on their current year awards in e-Services, the student should then reach out to the financial aid office to see if any work study eligibility is available.
• The hiring department must have work study funds or regular payroll funds available in their department’s budget prior to committing to the hire of a student worker.

Summer semester:

• Supervisor verifies the student is eligible to work by meeting the requirements of being pre-registered for 6 credits for the following fall semester. An exception is made for students who are enrolled during the summer semester and will be completing a degree during the summer.

New payroll students (including international students) will be contacted (via their institutional email) to complete new-hire documentation in person with Business Services PRIOR to beginning work. Students are not to start work until cleared for payroll and issued a timesheet. If a student has worked on campus before, they do not need to complete new-hire documentation.

Supervisors must be familiar with and follow important dates, deadlines, wage rates and hour limits governing student employees.

Employment Updates and Procedures

• Ending Employment: If a student ends employment, please let the student employment office notice immediatelyvia email. Include the student’s name, 8-digit Tech ID, and last day worked.
• Employment Verification: Requests must be routed to the Student Payroll Office for completion.
• Moving from Regular Payroll to Work-Study: If you are moving a student over from regular payroll to work-study or vice versa, a new work authorization must be completed.
• Classification: Students cannot be both a student employee and state employee. PSEO students may not be employed as student workers.
• Payment: Students are encouraged to set up direct deposit in their eServices account. If a student does not set up direct deposit, a check will be mailed to their permanent address on file with the Records Office.