How to Post Jobs
Posting student employment jobs are completed through Career Services. If you have an on-campus student job that you need to post, please contact Career Services at (218) 755-2038 or career@bemidjistate.edu.
*Please note this is only job postings. All other student employment items have not changed.
Employment Paperwork
A new hire student must complete new hire employment paperwork prior to starting. If a student has worked on campus before, they do not need to complete new hire employment paperwork.
Complete the Work Study Authorization or Regular Payroll Form and email to student.payroll@bemidjistate.edu.
Approving Student E-time
Students should have submitted their e-timesheets no later than the Wednesday after pay period end. E-timesheets are to be approved by the supervisor no later than the Thursday following pay period end.
Stipends are not set up as e-timesheets and do not require bi-weekly supervisor approval.
- Review student employee hour & day limits
- Review student wage rates
Graduate Assistants
A Graduate Assistant cannot work both as a GA and regular student employee.
Employment Updates and Procedures
- Ending Employment. If a student ends employment, please let the student employment office notice immediately via email. Include the last day worked.
- Moving from Regular Payroll to Work-Study. If you are moving a student over from regular payroll to work-study or vice versa, we will need a new work authorization sent up. Please remember to make a note that the student is being moved from regular to work-study or vice versa, somewhere on the form.
- Stipends. If a stipend is required to pay a student due to a special project, please note so on the regular payroll authorization before sending up.
- New Work Authorization. If you are setting up a new work authorization due to expended funds on a previous work authorization, please note that on the new work authorization form. These types of work authorizations should not be back-dated, but should begin at the start of the current pay period.
- Classification. Students cannot be both a student employee and state employee.
- Payment. If a student does not set up direct deposit in e-services, a check will be mailed to their permanent address on file with the Records office.